Team Administrative Assistant

4 weeks ago

Somerville, United States Vinfen Full time

Job Description

Schedule:  Mon - Fri 9am - 5pm

Salary: $ / hour

Sign On Bonus:  $1000; $500 to be paid upon completion of 30 days, $500 to be paid upon completion of 6 months

The ACCS Administrative Assistant provides administrative and clerical support by implementing clerical and administrative systems to support team members in maintaining productivity. Additionally, the Administrative Assistant maintains service, billing, utilization and program administrative protocols and serves as first point of contact for visitors, answers and directs calls to the appropriate party and provides other administrative support as needed.

Job Duties and Responsibilities:

Welcome visitors and direct them to proper staff person. Answer telephones and direct calls to proper party. Assist with and check phone messages. Maintain phone listings. Direct questions to correct staff. Assist with setting up rooms for staff trainings. Maintain the fax and postage machine. Distribute faxes and mail to mailboxes. Ensure appropriate postage on outgoing mail. Maintain and update mailboxes, as needed. Send regular and express mail packages. Order and maintain supplies such as envelopes, mailing materials, and stationary. Schedule use of conference room(s). Prepare forms for submission to Vinfen, Accounts Payable vouchers, cab vouchers, Charges for Services and Supports notifications, purchasing requests, PS money logs, etc. Log all checks. Audit money logs monthly. Update contingency loan payment information daily. Process service delivery documentation by ACCS staff. Complete monthly billing through EIM for ACCS PS as directed by Team Leader. Collect team appointments/schedules; prepare standard reports such as Staff Productivity Report, as directed by Team Leader. Attend Staff Meetings, take minutes. Create enrollment/rollover packets for PS and register new PS into clinical record keeping systems as needed. Log Events and Performance Measure information as directed by Team Leader. Promote engagement, housing permanency, community tenure, achievement of greater self-sufficiency and successful completion of service for all PS. Promote healthcare, employment and education services access for PS. Perform other administrative support tasks such as typing correspondence, preparing spreadsheets, recording meeting minutes, and preparing record pick up from Iron Mountain. May perform Rep-Payee duties as assigned by Team Leader. Perform other related duties, as assigned.

Why Vinfen? We are committed to you We offer great training, great benefits, career growth and job security

Our comprehensive and generous benefits package includes:

A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you) Employer-paid Short-Term Disability Insurance along with the option to purchase additional, voluntary, Short-Term disability insurance Flexible Spending Reimbursement Accounts (Health and Dependent care) Voluntary Term, Whole Life, Accident and Critical Care Insurance Generous paid time off (Employees scheduled to work 20 hours or more per week): 15 days of Vacation per year11 Paid Holidays10 Sick Days per year3 Personal Days per year Educational Assistance and Remission Programs $500 Employee Referral Bonus with no annual cap Other generous benefits including discounted YMCA memberships, access to discounted movie tickets and more

About Us

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,200 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in 318 programs throughout Massachusetts and Connecticut. For more information about Vinfen, please visit

My Vinfen. My Community. My Job.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Requirements

Minimum of high school diploma or equivalent required One to three years related experience in an administrative support function strongly preferred Strong organization and communication skills Strong computer skills, experience with Microsoft Office required Ability to work both independently and as a part of a fast paced team environment Driving may be a requirement for this role either using a Vinfen vehicle or personal vehicle. A valid US driver's license must be presented at time of employment.

All candidates for this position must be a least 21 years of age and be able to pass a CORI, driving record, employment reference check as well as a multi-state background check.

Driving Requirements

Drivers License check required; vehicle access preferred

  • Administrative Assistant

    2 weeks ago

    Somerville, United States Complete Staffing Solutions, Inc. Full time

    Job DescriptionJob DescriptionAdministrative Assistant Location:Somerville, MAOpportunity to work with a great company!Apply Now! Hiring ASAP!Hours:•          Full Time•          Mon-Fri; 8:00am-5:00pmJob Requirements:•          Administrative/receptionist duties•          Perform general office...

  • Sales Assistant

    4 weeks ago

    Somerville, United States SEBCO Full time

    Job DescriptionJob DescriptionDescription:We are seeking an Administrative Assistant to join our rapidly growing sales team in the Bridgewater/Raritan area. This person will work closely with the VP and sales team to increase profitability by creating new leads and contract renewals.The ideal candidate is highly self-motivated, able to cultivate an...

  • Sales Assistant

    2 months ago

    Somerville, United States SEBCO Full time

    Job DescriptionJob DescriptionDescription:We are seeking an Administrative Assistant to join our rapidly growing sales team in the Bridgewater/Raritan area. This person will work closely with the VP and sales team to increase profitability by creating new leads and contract renewals.The ideal candidate is highly self-motivated, able to cultivate an...

  • Sales Administrative Assistant/ Marketing

    4 weeks ago

    Somerville, United States SEBCO Full time

    Job DescriptionJob DescriptionDescription:We are seeking a highly motivated, detail-oriented, self-starter with experience as an Administrative Assistant with specialized expertise in marketing, website management, and Google Reviews. This position will have you working directly alongside the Vice President of the Company and his team, utilizing our customer...

  • Sales Administrative Assistant/ Marketing

    4 months ago

    Somerville, United States SEBCO Full time

    Job DescriptionJob DescriptionDescription:We are seeking a highly motivated, detail-oriented, self-starter with experience as an Administrative Assistant with specialized expertise in marketing, website management, and Google Reviews. This position will have you working directly alongside the Vice President of the Company and his team, utilizing our customer...

  • Director, Investment Administration

    1 month ago

    Somerville, United States Brigham and Women's Hospital Full time

    Job Description - Director, Investment Administration (3294147) Director, Investment Administration - ( 3294147 ) As a not-for-profit organization, Mass General Brigham (MGB) is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and...

  • Trade Compliance Administrator

    4 weeks ago

    Somerville, United States DMG MORI USA, INC Full time

    Job Description Title: Trade Compliance Administrator Reports to: General Manager – Export Control and Trade Location: DMG MORI USA, Boston-MA Hours: Monday through Friday, core business hours Classification: Non-Exempt Travel: 10-15% To perform this job successfully, an individual must be able to perform each essential function satisfactorily under...

  • Post Sales Administrator

    2 months ago

    Somerville, United States DMG MORI USA, INC Full time

    Job DescriptionJob DescriptionTitle: Post Sales Administrator Reports to: Operations Manager, Regional Location: DMG MORI Technical Center - 77 Middlesex Ave, Suite B., Somerville, MA 02145Hours: Hybrid, Monday through Friday, 8:30am to 5:30pmClassification: Non-Exempt Travel: 5%Employment is conditioned on DMG MORI's ability to obtain and maintain any...

  • Director, Investment Administration

    2 weeks ago

    Somerville, United States Mass General Brigham Full time

    Description: As a not-for-profit organization, Mass General Brigham (MGB) is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Womens Hospital and Massachusetts General Hospital, MGB supports a complete continuum of care including community and specialty...

  • Trade Compliance Administrator

    1 month ago

    Somerville, United States DMG MORI USA, INC Full time

    Job DescriptionJob DescriptionTitleTrade Compliance AdministratorReports toGeneral Manager – Export Control and TradeLocationDMG MORI USA, Boston-MAHoursMonday through Friday, core business hoursClassificationNon-ExemptTravel10-15% To perform this job successfully, an individual must be able to perform each essential function satisfactorily under general...

  • Equipment/Fleet Platform Administrator

    2 weeks ago

    Somerville, United States Ferreira Construction Co., Inc. Full time

    Job DescriptionJob DescriptionEquipment/Fleet Platform Administrator - TennaThe Ferreira Group is a collection of privately held Companies with thousands of powered on-road and off-road construction assets. Since 1988, Ferreira has enjoyed steady growth throughout its history. We specialize in: Underground Utilities (Gas, Water, Sewer, Fiber Optic,...

  • Full Time Administration

    2 months ago

    Somerville, Ohio, United States Olesky Associates, Inc Full time

    PsychiatryMedical Director, IOP Program, Mon – Fri Schedule, No Call. Multi-specialty Group practice is seeking a board-certified psychiatrist to be themedical director of their program. This is both an administrative and clinicalposition. In this role, you will lead a dynamic team of psychiatrists,psychologists, social workers, nurses, and therapists in...

  • Administrative Director Behavioral Health

    2 days ago

    Somerville, United States RWJBarnabas Health Full time

    Category: Nursing ManagerStatus: Full-TimeShift: DayFacility: RWJ SomersetDepartment: Nursing AdministrationLocation: RWJUH Somerset, 110 Rehill Ave, Somerville, NJ 08876Job Overview:RWJBarnabas Health is seeking a highly dedicated Administrative Director Behavioral Health for RWJ Somerset Medical Center.Qualifications:Bachelor of Science in Nursing...

  • Grants Fiscal Administrator, Community Health and Health Equity

    2 weeks ago

    Somerville, United States Mass General Brigham Full time

    Description: As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Womens Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and...

  • Elementary School Assistant Principal

    3 weeks ago

    Somerville, United States Fayette County Public Schools Full time

    Job DescriptionJob DescriptionFayette County Public Schools is seeking an enthusiastic, experienced administrator for the position of Elementary School Assistant Principal at Buckley-Carpenter Elementary School. This individual should be an educator with experience and certification as a teacher and administrator.The job of the Elementary School Assistant...

  • Orthodontic Dental Assistant

    3 weeks ago

    Somerville, United States 42 NORTH DENTAL LLC Full time

    Overview This is a Full-Time Orthodontic Dental Assistant role. Why You’ll Love this Dental Assistant Job!   Do you have strong verbal skills? Are you able to embrace a positive team approach to patient care? If so, then you’d be a great fit for our Dental Assistant position at   The Dental Assistant provides clinical support to facilitate the...

  • Teacher's Assistant

    2 weeks ago

    Somerville, United States Fayette County Public Schools Full time

    Job DescriptionJob DescriptionThe responsibilities of a Special Education Teacher's Assistant include, assisting the assigned staff member(s) in all aspects of daily programming, including, but not limited to: social, academic, behavioral, toileting, and self-help. Assist in the direct supervision of children in the assigned program as directed by the...

  • Teacher's Assistant

    2 months ago

    Somerville, United States Fayette County Public Schools Full time

    Job DescriptionJob DescriptionThe responsibilities of a Special Education Teacher's Assistant include, assisting the assigned staff member(s) in all aspects of daily programming, including, but not limited to: social, academic, behavioral, toileting, and self-help. Assist in the direct supervision of children in the assigned program as directed by the...

  • Registration Team Lead

    1 month ago

    Somerville, United States Mass General Brigham Full time

    Registration Team Lead-(3295305) Description About Us As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a...

  • Claims Team Lead

    6 days ago

    Somerville, United States Brigham and Women’s Hospital Full time

    Job Description - Claims Team Lead (3290186) Job Number: Claims Team Lead ( Job Number: 3290186 ) Mass General Brigham Health Plan is an exciting place to be within the healthcare industry. As a member of Mass General Brigham, we are on the forefront of transformation with one of the world’s leading integrated healthcare systems. Together, we...