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Administrative Assistant

4 months ago

Nashville, Tennessee, United States HCA Healthcare Full time

Description

Introduction

Do you want to join an organization that invests in you as an Administrative Assistant? At HealthTrust, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years.

Benefits

HealthTrust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

  • Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
  • Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
  • Free counseling services and resources for emotional, physical and financial wellbeing
  • 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  • Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  • Family support through fertility and family building benefits with Progyny and adoption assistance.
  • Referral services for child, elder and pet care, home and auto repair, event planning and more
  • Consumer discounts through Abenity and Consumer Discounts
  • Retirement readiness, rollover assistance services and preferred banking partnerships
  • Education assistance (tuition, student loan, certification support, dependent scholarships)
  • Colleague recognition program
  • Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  • Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.

Job Summary and Qualifications

The Administrative Assistant provides a full range of administrative and clerical support to assigned teams and/or team members within the department.

What you will do in this role includes:

  • Perform a wide variety of varied, complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees.
  • Power Point presentation development.
  • Ensures adequacy of office supplies and equipment.
  • Receive, sort and distribute incoming mail.
  • Receive and interact with incoming visitors.
  • Cover the reception desk when required and as needed.
  • Supports all departmental employees in the following areas:
  • Maintains individual team member calendars ensuring the calendars are up-to-date, contain the pertinent information and proactively resolves scheduling conflicts.
  • Coordinates schedules, prioritize functions and appointments, and makes certain that deadlines are met and other duties are carried out seamlessly.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Schedule and organize complex activities, such as meetings, travel, training sessions and department activities.
  • Prepare itineraries, agendas, and register staff as needed for meetings and conferences.
  • Process and submit expense reports for business expenditures.
  • Copy and assembly of agenda, handouts and presentations.
  • Maintaining email distribution lists.
  • Design and maintain spreadsheets and databases specific to the department.
  • Compiles reports from data and existing records.

What qualifications you will need:

  • Bachelor's degree preferred
  • Strong work tenure: 3 to 5 years of experience supporting C-Level Executives, preferred; may be substituted with 7+ years of departmental support
  • Advanced knowledge in Microsoft Office (Outlook, Word, Excel, and Power Point) required
  • Intermediate knowledge of Visio preferred but not required
  • Typing proficiency of at least 50-55 words per minute

HealthTrust Supply Chain is a critical part of HCA Healthcares strategy. Our focus is to improve performance and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor cost-efficient initiatives and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.

HCA Healthcare has been recognized as one of the Worlds Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.