Transaction Closing Coordinator

1 week ago

Kent, United States Homes From Heidi Full time

We’re looking for a driven transaction coordinator to manage contracts throughout the entire home selling and buying process. You’d be responsible for overseeing transactions from start to finish to ensure offers and counteroffers are approved for a smooth and successful sale. Our ideal candidate is extremely organized and has superb customer service skills to make customers feel at ease. If you love working with people and thrive in a fast-paced work environment, apply today


Your job title: Transaction Coordinator

Where you will work: John L Scott Kent North Location

Who’s the boss: Heidi Murray 


Who are we?

The mission of the Homes From Heidi team is to provide the premier customer service experience for each home seller and home buyer we work with. The knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of the Homes From Heidi team is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result.


Who are we looking for? 

The Transaction Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, the demonstrate on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Transaction Coordinator must be adaptable to change and be solutions-oriented. They will manage the entire contract-to-close process efficiently and effectively to ensure all transactions close on time, with little or no hassle to clients and third parties. This individual must provide exceptional customer service.


What will you do?

These are the standards a well-above-average performer will maintain or exceed: 

  • Provide exceptional customer service throughout the entire closing process for both buyers and sellers


Compensation

Based on experience. $400/Tx or Salary

Compensation:

$45,000 + Based on Experience

Responsibilities:

Essential duties and responsibilities

  • Act as liaison between real estate agents, clients, escrow companies, mortgage brokers, etc during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
  • Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
  • Maintain accurate and compliant files for all transactions
  • Create a house file in both Dropbox and our transaction system for all transactions
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates
  • Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Communicate regularly with the client to send them reminders, check-in, and let them know what to expect in each step of the closing process
  • Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
  • Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
  • Be the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, lenders, appraisers, other transaction coordinators/Realtors, etc.)Stay in good communication with the agent if any issues arise that they need to handle or negotiate
  • Coordinate closing date, time, and location and notify all parties
  • Notify client about utility accounts to set up/cancel
  • Draft a commission statement for our listings and verify commissions for our buyer-side transactions prior to closing (along with utility and other prorations)
  • Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing
  • Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check. Add
  • closed file to Dropbox.
  • Follow up with clients after the sale to check in and request a testimonial


Communications/Interactions

  • Lead Agent – Daily
  • Agent Team – Daily
  • Buyers/Sellers/Vendors – Daily


Management responsibilities

  • Showing Assistants
Qualifications:
  • A valid Real Estate License is required for this job
  • Passionate about providing excellent customer service
  • Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
  • High school diploma required; Associate’s degree preferred

Knowledge/Skills

  • Excellent at building rapport
  • People-oriented
  • Strong written and verbal communication skills
  • Good organizational skills
  • Learning based
  • Willing to learn scripts and dialogues


About Company

We are a rapidly growing real estate team at John L Scott looking to add fun, motivated, driven team members Among the top performers in the industry, we are here to help you succeed and reach your dreams. You can expect a positive, lively, and encouraging environment while maintaining professionalism, character, collaboration, and success.

Our office is in Kent, WA and we service mostly King, Pierce, and Snohomish counties.

  • Transaction Coordinator

    4 days ago

    Kent, Washington, United States Homes From Heidi Full time

    Job Title: Transaction CoordinatorWe are seeking a highly organized and customer-focused Transaction Coordinator to join our team at Homes From Heidi. As a key member of our real estate team, you will be responsible for managing the entire contract-to-close process, ensuring a smooth and successful sale for our clients.Key Responsibilities:Act as liaison...

  • Project Coordinator

    1 month ago

    Kent, United States Recruit4HVAC Full time $30 - $34

    Job DescriptionJob DescriptionProject CoordinatorWe are seeking a detail-oriented Project Coordinator to join our team. The ideal candidate will have experience in project management within the commercial plumbing industry.Benefits:Retirement - Company matches up to 3%Medical, Dental and Vision- 100% employer paid for the employee7 paid holidays2 weeks...

  • Marketing Coordinator

    2 weeks ago

    Kent, United States Apollo Heating Cooling Plumbing Full time

    Are you an experienced Marketing Manager/coordinator who takes pride in your work? Do you have a strong dedication to providing excellent customer service? Looking for a company that is equally committed to its team members? ThenApollo Heating, Cooling and Plumbingis the opportunity you've been searching for! We are seeking an experiencedMarketing...

  • Operations Coordinator

    4 weeks ago

    Kent, Washington, United States Pacific Power Group LLC Full time

    Job DescriptionCompany Overview: At Pacific Power Group LLC, we are committed to providing the energy solutions that power industries forward. Our expertise lies in the marine engine and backup power generation sectors, where we deliver extensive maintenance, repair, and overhaul services. Our dedicated team consists of field service technicians, engineers,...

  • Marketing Coordinator

    3 weeks ago

    Kent, Ohio, United States Apollo Heating Cooling Plumbing Full time

    Job Opportunity at Apollo Heating, Cooling and PlumbingWe are seeking a highly skilled Marketing Coordinator to join our team at Apollo Heating, Cooling and Plumbing. As a leading residential services company in the northeast Ohio area, we are committed to delivering exceptional customer service and providing a supportive work environment.Key...

  • Operations Coordinator

    4 weeks ago

    Kent, Washington, United States Pacific Power Group LLC Full time

    Job DescriptionCompany Overview: At Pacific Power Group LLC, we are committed to providing innovative solutions in the marine engine and backup power generation sectors. Our dedicated team of professionals is essential in delivering maintenance, repair, and overhaul services that ensure operational reliability across critical industries, including military,...

  • Client Logistics Operations Coordinator

    4 weeks ago

    Kent, Ohio, United States DivalentineCalver Recruitment Limited Full time

    Position: Logistics Customer Service CoordinatorCompany: DivalentineCalver Recruitment LimitedOverview: Our client, a prominent global supplier of ingredients and flavors, is in search of a skilled Logistics Customer Service Coordinator. The ideal candidate will possess a minimum of two years of experience in Shipping and Logistics, with a focus on Exports...

  • Marketing Coordinator

    3 weeks ago

    Kent, United States Apollo Heating Cooling Plumbing Full time

    Job DescriptionJob DescriptionAre you an experienced Marketing Manager/coordinator who takes pride in your work? Do you have a strong dedication to providing excellent customer service? Looking for a company that is equally committed to its team members?  Then Apollo Heating, Cooling and Plumbing is the opportunity you’ve been searching for!  We...

  • Engineering Program Coordinator

    4 weeks ago

    Kent, Washington, United States Jobot Full time

    Position OverviewJobot is seeking a talented and experienced Engineering Program Coordinator to join our dynamic Engineering department. This role is essential to our operations, focusing on the management and development of comprehensive plans for our engineering initiatives.Key ResponsibilitiesFormulating and executing detailed program plans and timelines,...

  • Maintenance Coordinator

    4 weeks ago

    Kent, Washington, United States Rise Baking Company Full time

    About Rise Baking CompanyAt Rise Baking Company, we are dedicated to crafting exceptional baked goods while fostering a collaborative and positive workplace for our employees. Our commitment to quality extends beyond our products; it encompasses our people, who are our greatest asset.Company CultureWe pride ourselves on elevating industry standards and...

  • Operations Coordinator

    4 weeks ago

    Kent, Washington, United States Pacific Power Group LLC Full time

    Job DescriptionCompany Overview: At Pacific Power Group LLC, we are committed to driving progress in the marine engine and backup power generation sectors. Our dedicated team provides extensive maintenance, repair, and overhaul services, ensuring operational reliability across critical industries such as military, defense, emergency services, and global...

  • Real Estate Consultant

    4 weeks ago

    Kent, Ohio, United States Roy-Miller Team, BHHS Full time

    Job OverviewWe are seeking enthusiastic Real Estate Consultants who are driven and passionate about simplifying the home purchasing journey for our clients. Join our vibrant and rapidly expanding team!If you are a novice agent or are committed to pursuing a career in real estate, we welcome you! Our team has an abundance of qualified leads waiting for...

  • Finance Coordinator III

    14 hours ago

    Kent, United States JobRialto Full time

    Description EDUCATION REQUIREMENTS Minimum Associate's Degree in Bookkeeping & Administration, with relevant work experience Four year Bachelor's Degree preferred WORK EXPERIENCE 3-5+ years' work experience in accounting and administrative management Understanding of budgeting, reporting, forecasting Project cost accounting AP AR Tracking of paid time off...

  • Window Operations Coordinator

    2 weeks ago

    Kent, Washington, United States MV Transportation Full time

    Job SummaryMV Transportation is seeking a skilled Window Dispatcher to provide dispatch support and ensure the smooth operation of our transportation services. As a key member of our team, you will be responsible for managing Extra Board operators, assigning buses, and updating dispatch logs.Key ResponsibilitiesManage Extra Board operators to ensure fair...

  • Real Estate Marketing Coordinator

    3 weeks ago

    Kent, Ohio, United States Capstone Real Estate Investments Full time

    Job TypePart-timePosition OverviewThe following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.SummaryUnder the guidance of the Community Manager, the Marketing Assistant plays...

  • MAT Program Coordinator

    3 months ago

    Kent, United States 194660 Axess Family Services Full time

    Job DescriptionJob DescriptionDescription:SUMMARY: Organize and coordinate the MAT programs at all AxessPointe locations. Provide administrative support to the MAT Clinical Lead physician and providers as needed. Contribute to MAT patients’ optimal recovery experience and outcomes by facilitating retention in care and adherence to treatment plans. Work...

  • Teller

    4 days ago

    Kent, Washington, United States Cascade Federal Credit Union Full time

    Job SummaryWe are seeking a highly skilled and customer-focused Teller to join our team at Cascade Federal Credit Union. As a Teller, you will be responsible for providing exceptional service to our members, processing transactions, and maintaining a positive image of the credit union.Key ResponsibilitiesMember Service: Provide excellent service to our...

  • Real Estate Marketing Coordinator

    3 weeks ago

    Kent, Ohio, United States Capstone Real Estate Investments Full time

    Job TypePart-timeOverviewThe following outlines the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel classified in this role.Position SummaryUnder the guidance of the Community Manager, the Marketing Assistant plays a crucial role in engaging with...

  • Real Estate Professional

    3 weeks ago

    Kent, Ohio, United States Berkshire Hathaway HomeServices The Preferred Realty Full time

    About the RoleWe are seeking a highly motivated and results-driven Real Estate Professional to join our team at Berkshire Hathaway HomeServices The Preferred Realty. As an Independent Real Estate Agent, you will be responsible for helping clients navigate the home buying and selling process, providing exceptional customer service, and consistently closing...

  • Financial Analyst

    4 weeks ago

    Kent, Ohio, United States Creative Financial Staffing Full time

    ACCOUNTANTAbout Creative Financial StaffingCreative Financial Staffing is a well-established firm that is continuously growing. We prioritize integrity, exceptional service, and quality in all our endeavors. Employees enjoy ample opportunities for career progression, a healthy work-life balance, and a comprehensive benefits package.Key Responsibilities of...