Senior Executive Support Specialist

5 days ago

Fort Belvoir, Virginia, United States QinetiQ Full time

Company Overview

We are a leading provider of cutting-edge technology and innovative solutions in the fields of defense, aerospace, and security. Our team of experts delivers high-quality products and services to meet the evolving needs of our customers.

At QinetiQ US, we pride ourselves on being a diverse and inclusive organization that values the contributions of our employees. We offer a dynamic work environment where professionals can collaborate, innovate, and grow their careers.

Job Summary

We are seeking an experienced Senior Executive Support Specialist to join our team. The successful candidate will provide exceptional administrative support to senior DoD leaders within a major DoD Acquisition Agency.

Key Responsibilities

  • Manage executive office operations in accordance with agency policy, including telephone coverage, coordination with other executive staff, and documentation.
  • Receive, review, reproduce, and distribute external and internal written material, coordinate content, and perform quality control.
  • Assist with government employee bi-weekly timecards in MDA-approved timekeeping databases.
  • Develop schedules for routine administrative duties, participate in end-of-day security checks, burn bag disposal, and classified document accountability.
  • Provide and manage access control services for executive and senior leadership.
  • Prepare domestic and international travel using DTS, JFTRs, and FTRs.
  • Prepare and coordinate executive-level correspondence, implementing existing policies and procedures.
  • Prepare and maintain executive-level schedules, develop and maintain calendars, and schedule meetings.

Requirements

  • Bachelor's degree and 6 years of experience in administration or a related field, or Associate's degree and 8 years of experience.
  • 3 years of experience supporting CEO-level military equivalents (SES or Flag Officers).
  • Secret Clearance.
  • 6 years of experience executing tasks associated with senior executive level support and general administration.

Preferred Qualifications

  • Expertise in preparing, reviewing, and coordinating executive-level correspondence.
  • Expertise in CUI, FOUO, and Classified information handling programs and procedures.
  • Expertise in government records and database management processes.
  • Expertise in government travel processes and systems.
  • Expertise in developing and maintaining administrative schedules.
  • Expertise in delivering senior executive correspondence and reports.
  • Proficiency in Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
  • Excellent communication skills, including phone, office etiquette, and written skills.

Estimated Salary: $60,000 - $80,000 per annum

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