Administrative/Project Assistant – Senior Level

3 months ago

Minneapolis, United States Barr Engineering Co. Full time

Description

:

Summary:

We are seeking a highly organized and detail-oriented Administrative/Project Assistant to join our team. The ideal candidate will have strong administrative and problem-solving skills, proficiency in Microsoft Word and Excel, and the ability to present data effectively. This role requires a proactive individual who can manage complex tasks and support various levels of staff, including engineers, project managers, and business unit leadership. Work will require frequent discussions with other administrative staff, project managers, and internal teams to inform them of work status and coordinate tasks. Administrative and project support tasks may include:

Proofreading, formatting, organizing, and compiling documents, reports, and other major work products

Creating and modifying spreadsheets, tables, and graphs, including the use of advanced functions and formulas, to effectively organize and present data

Providing quality assurance/quality control for project documents

Scheduling, providing logistic support, and coordinating catering for internal and external meetings

Compiling meeting agendas, minutes, and other miscellaneous documents

Monitoring work orders and budgets

Preparing project status and progress reports for clients

Maintaining and organizing project files

Developing visual presentation materials

Minimum Qualifications:

Eight or more years of experience in a comparable position

Strong computer skills including proficiency with MS Word and Excel

Capacity to thrive in a fast-paced environment

Exceptional organizational and technical/problem-solving skills and the ability to manage multiple tasks

Strong oral and written communication skills as well as strong listening skills

Attention to detail, accuracy, and task follow-through

Strong client-service mentality and an attitude and desire to help project teams be successful

Self-initiative and motivation with emphasis on client service

Ability to work effectively with a variety of personalities and build working relationships

Ability to work with partial information, identify further data necessary to effectively complete tasks, and either prepare preliminary but incomplete work products or work with individuals to collect necessary data for preparation of complete work products

Flexible working style and willingness to occasionally modify personal schedules to help meet project deadlines

Ability to maintain confidentiality of sensitive information

Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future

Possession of a valid driver’s license and acceptable driving record

Preferred Qualifications:

Two-year certificate/degree or experience/coursework directly related to the job responsibilities described above

Experience providing proofreading and formatting of technical reports

Advanced proficiency in MS Word (e.g., creating and modifying styles; creating cross-references, indexes, and tables) and Excel (e.g., VLOOKUP formulas, Pivot tables and charts)

Proficiency in Adobe Acrobat

Experience with calendars and scheduling meetings using MS Outlook

Experience with Deltek Vision or VantagePoint

Experience with Sharepoint

Proficiency in PowerPoint and experience preparing visual presentation materials

A hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to splitting time worked between a Barr office and a home office. Three days a week in the office on average is expected for this position, which is based out of Barr's Minneapolis, Minnesota, office.

#LI-Hybrid

Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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