Sr. Administrative Assistant

3 days ago


Minneapolis, United States Robert Half Full time
Job DescriptionJob DescriptionWe are in search of a Sr. Administrative Assistant to join our team operating in the non-profit sector in Minneapolis, Minnesota. This role involves providing comprehensive support to our program and collective impact team, ensuring the smooth execution of various projects. This position offers a long-term contract employment opportunity.

Responsibilities:
• Provide administrative support to multiple team members
• Handle scheduling, logistics, and catering for numerous meetings
• Operate technology platforms such as Zoom and Google Suite for meetings and other team activities
• Take and record meeting minutes, including action items and results
• Manage travel arrangements for team members
• Assist in the ordering and stocking of office supplies
• Act as a receptionist as needed, ensuring a professional and welcoming environment
• Maintain a high level of detail orientation across all tasks
• Balance multiple projects simultaneously, demonstrating flexibility and adaptability
• Utilize communication skills to engage empathetically with the team and align with the mission-driven nature of our organization.

• Experience in administrative roles within the non-profit sector

• Proficiency in using Concur for expense management

• Expertise in managing calendars and scheduling appointments

• Excellent communication skills, both written and verbal

• Familiarity with arranging and managing conference calls

• Experience in using Zoom for virtual meetings

• Ability to order and manage office supplies

• Proficiency in using Google Suites

• Strong organizational skills and attention to detail

• Ability to work effectively both independently and as part of a team

• Willingness to adapt to new tasks and challenges

• Experience in a senior role is preferred but not essential

• Respect for confidentiality and discretion in handling sensitive information



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