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Executive Administrative Assistant

4 months ago

Kansas City, United States Saint Luke's Health System Full time

Job Description
​

Saint Luke’s Hospital is seeking an Executive Administrative Assistant to provide administrative support to the VP Provider Based Clinics, multiple hospital clinic and program directors and several specialty physicians. This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides themselves on having a culture of kindness. You will work under a friendly and supportive leadership team all while having the opportunity to work independently performing a wide variety of complex and confidential administrative responsibilities.

To be successful in this role, you will need to have a strong attention to detail, excellent customer service skills and the ability to maintain a high level of confidentiality. Because you will have a diverse workload, being able to manage several ongoing priorities with last minute requests will be very important.

The Work:

  • Manages calendars, creates appointments and prioritizes the most sensitive matters
  • Handles highly confidential and sensitive information
  • Takes phone calls, schedules meetings, manages executive and physician requests
  • Assists with coordination of the physical facilities and equipment within the administrative suite
  • Performs general clerical duties to include preparing letters and mailings, filing paper and electronic materials, and maintaining email and SharePoint distribution lists and permissions
  • Assists in preparing PowerPoint and other presentations and communications for physicians and leaders
  • Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Processes invoices and purchase orders following established procedures
  • Organizes and maintains provider-based clinic information and documentation to support regulatory reporting
  • Assists administrators, physicians and other healthcare providers with license and certification renewals and processing of expense reports
  • Uses independent judgment to plan, prioritize and organize a diversified workload
  • Manages various administrative and special projects and other duties as assigned

Job Requirements

Applicable Experience:

2 years, preferably with executive-level and/or physician administrative support

Qualifications:

  • Proficient in Microsoft Office Suite, including Excel, Word and PowerPoint
  • Results-driven achiever with excellent organizational skills
  • Ability to maintain a friendly, outgoing and professional demeanor at all times
  • Ability to maintain ongoing confidentiality of protected healthcare, operational and other business information
  • Exceptional listening skills
  • Ability to communicate clearly, both verbally and in writing

Ability to work in a culturally diverse environment effectively

Job Requirements

Applicable Experience:

2 years

Job DetailsFull Time

Day (United States of America)

The best place to get care. The best place to give care. Saint Luke’s 12,000 employees strive toward that vision every day. Our employees are proud to work for the only faith-based, nonprofit, locally owned health system in Kansas City. Joining Saint Luke’s means joining a team of exceptional professionals who strive for excellence in patient care. Do the best work of your career within a highly diverse and inclusive workspace where all voices matter.

Join the Kansas City region's premiere provider of health services. Equal Opportunity Employer.