Accounts Payable Associate

3 weeks ago

Livonia, United States Pet Supplies Plus Full time

Overview

Are you looking to advance your career in accounting? If you are a tech savvy accounting professional ready to fetch a high-profile career opportunity with growth potential, then Pet Supplies Plus may be a great fit Along with regularly assigned responsibilities, we look for people with a “Passion-to-Win” who want to take on special projects to transform the organization and drive efficiencies throughout the team.

Responsibilities/Qualifications

The Accounts Payable Associate will deliver exceptional service to all stakeholders including Pet Partners, team members, and other internal stakeholders using established accounting principles and procedures. Regular interaction with leadership within the accounting and finance team should be expected. You will assist the Director of Accounting with day-to-day accounts payable functions while ensuring timely processing of invoices and payments to our pet partners.

PRIMARY RESPONSIBILITIES

Processing Invoices and Investigating Discrepancies (55%)

Accurately process all non-inventory related invoices after resolution of any discrepancies identified. Liaise with stores to resolve invoice approval and coding issues. Identify and resolve discrepancies in price or quantity arising from 3-way match with inventory-related invoices. Assist inventory team with analysis and reporting of discrepancies.  Ensure proper invoice approvals are obtained consistent with Company polices.

Communication with Stakeholders (25%)

Reconcile and resolve any outstanding balances or credit memos on statements directly with the vendor. Research and resolve any EDI transmission or electronic invoice issues with appropriate parties. Support leasing team with CAM, insurance, and tax reconciliations as needed. Research and respond to internal and external stakeholder requests and questions. 

Month-end and Year-end Responsibilities (10%)

Ensure all deadlines are met for invoice entry, month-end close, payment cycles, and other vendor requirements. Assist with audit requests. Maintain vendor files.

Special Projects (10%)

Identify and provide recommendations for continuous improvement in the effectiveness and efficiency of the AP function. Support leadership on ad hoc projects and requests.

QUALIFICATIONS

Working towards (or completed) a Bachelors’ degree in Finance or Accounting is required 1-3 years in accounts payable or similar experience is preferred Experience with or knowledge of various accounts payable concepts such as 3-way match and payment terms is preferred Confident in proactive verbal and written communication at all levels of the organization Excellent organizational and time management skills as well as a keen attention to detail Strong commitment to excellent customer service Ability to build relationships cross-functionally to drive attainment of goals and objectives Proficient with accounting software, Microsoft Office applications and standard office equipment

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