Supply Chain Procurement Analyst

2 weeks ago

Livonia, Michigan, United States Trinity Health Full time

Employment Type:
Full time

Shift:

Position Overview:

We are excited to present a remarkable opportunity within a prominent Health Care Supply Chain organization, offering competitive benefits and the flexibility of a hybrid work environment.


The selected candidate will be responsible for processing purchase orders for a diverse range of goods and services requested by various departments within the Procurement and Accounts Payable Shared Services.

The majority of purchase order and invoice transactions are managed through automated systems and/or outsourced suppliers. This role primarily addresses discrepancies in orders/invoices and urgent supply and payment matters.

Key responsibilities encompass the organization and prioritization of work assignments to address and resolve issues related to orders or invoices, utilizing both automated and manual methods for a wide array of suppliers.

Engage in various transactions using an automated Supply Chain Information System.

Participate in root cause analysis for problems and communicate findings or solutions to leadership or key Supply Chain members.

Handle confidential records routinely and engage in discussions surrounding sensitive matters related to supplier relationships, maintaining confidentiality within the Supply Chain Management department.

Serve as a resource for colleagues regarding policies, procedures, rules, regulations, and customer standards.

Core Responsibilities:

Embrace and exemplify the Mission, Vision, and Values of Trinity Health in all leadership behaviors, practices, and decisions.

Process transactions within a computerized supply chain system with moderate supervision, which includes:


Assisting in resolving discrepancies or issues that hinder timely ordering of goods and services or prompt payment of invoices.

Identify recurring problems and collaborate with Team Leads and/or Supervisors on corresponding process enhancements.

Support critical transactions for customers, including urgent orders and credit hold situations that necessitate immediate resolution.

Maintain a comprehensive understanding of Accounts Payable and Procurement, adhering to departmental policies and procedures.

Possess knowledge of Supply Chain policies and procedures to determine when a purchase order is not required based on current policy.

Identify invoice and purchase order discrepancies, propose solutions, and actively participate in departmental meetings. Maintain regular communication with Supervisors, Supply Chain, and colleagues to resolve discrepancies, ensuring timely follow-up on outstanding issues.

Generate ad hoc reports as needed.

Respond to inquiries from vendors and colleagues regarding accounting matters, policies, and procedures, fostering positive relationships and approaching conflicts constructively.

Provide support and assistance to Accounting and colleagues concerning accounting information and requests (e.g., managing cash flow, escheats, etc.).


Maintain knowledge of projects and activities related to capital expenditures to ensure accurate recording of capital transactions.

Utilize working knowledge of Electronic Data Interfaces (EDI) for Accounts Payable and Requisitioning to assist with resolution of failures.

Address inquiries from vendors regarding outstanding invoices, backorders, overnights, and returns.

Ensure HIPAA compliance and confidentiality of information received, particularly concerning patients, physicians, and colleagues.

Perform duties within established departmental service level agreements while achieving performance standards.


Maintain a thorough understanding of applicable Federal, State, and local laws/regulations; the Trinity Health Integrity and Compliance Program and Code of Conduct; along with other policies and procedures to ensure adherence in a manner that reflects honest, ethical, and professional behavior.


Minimum Qualifications:


High School Diploma and 2 years of relevant experience in supply chain, business, or customer service, or an equivalent combination of education and experience.

College coursework or an Associate's degree in accounting, supply chain/logistics management, or a related field is preferred.

Proficiency in general bookkeeping, accounting principles, regulatory standards, and compliance requirements, along with strong mathematical and computer skills, is essential.

Knowledge of Microsoft Excel is required.

Experience with Microsoft Word and web-based applications is highly desirable.

Ability to work independently and collaboratively with moderate supervision, thriving in a shared leadership environment.

Capability to establish and maintain productive, positive working relationships across all organizational levels in a large, multi-level, geographically dispersed organization.

Must possess the ability to manage substantial work assignments routinely.

Attention to detail and proficiency in data entry are critical.

Strong written and verbal communication skills are essential.


Exhibit a personal presence characterized by honesty, integrity, and compassion, with the ability to inspire and motivate others to uphold the philosophy, mission, vision, goals, and values of Trinity Health.


Physical and Mental Requirements and Working Conditions:
Ability to adapt to frequently changing work priorities.

Willingness to travel to various Trinity Health sites (

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