Finance & HR Operations Manager

1 month ago

Livonia, United States Qualigence International Full time
Job DescriptionJob Description


Job Summary

The Finance & HR Operations Manager is responsible for all operational administrative functions within Qualigence and all its entities. This includes Accounts Receivable/Accounts Payable, Human Resources, Reporting & Administration. They will continuously review processes and ways to push the business forward in an efficient manner. They will be responsible for leading a small team of administrators that help support these functions. They will accurately and efficiently protect the vital assets of the company, ensuring compliance with financial and human resource regulations, and communicate value and risk issues to the COO & Leadership appropriately. This individual will have strong leadership skills, business acumen and will be able to establish personable, respectful, and trusting relationships with clients, vendors, their team and other internal employees.

Responsibilities

Finance Operations Responsibilities:

  • Ensure all day-to-day Finance operations are done accurately, efficiently and timely including all Accounts Receivable, Accounts Payable, and reporting.
  • Ensure Accounts receivables are kept under 10% of open balance.
  • Ensure that all contracts, SOW, client/vendor setup, RFPs are done appropriately, efficiently and timely.
  • Ensure there is an expense process in place and all expenses are approved accordingly.
  • Ensure payment of all bills, invoices and credit card transactions are logged appropriately, paid timely, and filed away correctly.
  • Ensure bank and credit card reconciliations are done within 5 business days of the close of month.
  • Provide accurate reporting on a regular and as needed basis to the entire organization and leadership team, edited for appropriateness.

Human Resources Operations Management:

  • Oversee day-to-day HR operations are being done accurately, efficiently and timely including onboarding, salary and benefits management, retirement administration, payroll, reporting, posting, documentation, compliance, and employee relations.
  • This individual will need to understand and lead an administrator that is responsible for all the following. They do not need to be an expert in HR, but you will need to serve as the backup, oversee and lead this function:
  • Onboarding new staff, including employment letters, benefits and retirement.
  • Maintain personnel files, including I-9s, W-2s and salary and benefit records.
  • Serve as the primary contact for employees regarding payroll, benefits and PTO.
  • Prepare letters to employees to reflect their hiring, contract renewal, promotion and departure from the organization.
  • Unemployment Insurance, Workers Compensation, and other state documents are handled correctly.
  • The Internal Recruiting process, including facilitating internal job postings, identifying and sourcing candidates, conducting initial screenings, and scheduling follow-up interviews with hiring managers.
  • Handle all employee HR-related issues ensuring that the correct procedure is followed on disciplinary action and grievance procedures.

Additional responsibilities:

  • Any other administrative needs for the company, such as your team supporting ordering supplies, stocking, answering phones, greeting guests, incoming and outgoing mail, etc.
  • Commit to making the development of your team a top priority.
  • Confirm all processes are reviewed for efficiency improvements regularly. Continuously research alternative solutions to enhance processes, systems, etc.
  • Ensure you and your team are all cross trained.
  • Accept additional responsibilities as necessary.


Core Values:

  • People First We prioritize people, including our clients, candidates and team members, in all that we do. This often means challenging people to grow to levels not previously attained.
  • Pursue Excellence We consistently push the boundaries of growth to improve the value we provide to ourselves, our team, and our clients. We tirelessly focus on personal development and growth.
  • Results-Driven We work tirelessly to drive the right results for the right reasons, owning our work and our results. We are committed to measuring results through data.
  • Open to Change We adapt to the ever-changing marketplace and needs of our team members and clients. We are curious and consistently attempt new things in the spirit of growth and creating a competitive advantage.
  • Embody Integrity We adhere to the moral and ethical principles of honesty and consistency of character.

Position Requirements:

  • Ambition
  • Building Relationships
  • Problem Solving
  • Leadership
  • Listening
  • Strategy
  • Follow up
  • Negotiating
  • Detail Orientation
  • At least 3 years experience in AR/AP
  • Proficient in Quickbooks or a similar ERP system
  • Organization Skills
  • Time Management
  • Proficient in Excel


Education

  • Bachelors Degree or equivalent experience

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