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Procurement Coordinator

2 months ago

Livonia, Michigan, United States Pet Supplies Plus Full time

About the Role

Pet Supplies Plus is seeking a highly skilled and detail-oriented Accounts Payable Associate to join our team. As a key member of our accounting department, you will play a critical role in ensuring the timely and accurate processing of invoices and payments to our pet partners.

Key Responsibilities

  • Invoice Processing and Discrepancy Resolution
    • Accurately process all non-inventory related invoices after resolution of any discrepancies identified.
    • Liaise with stores to resolve invoice approval and coding issues.
    • Identify and resolve discrepancies in price or quantity arising from 3-way match with inventory-related invoices.
    • Assist inventory team with analysis and reporting of discrepancies.
    • Ensure proper invoice approvals are obtained consistent with Company policies.
  • Communication with Stakeholders
    • Reconcile and resolve any outstanding balances or credit memos on statements directly with the vendor.
    • Research and resolve any EDI transmission or electronic invoice issues with appropriate parties.
    • Support leasing team with CAM, insurance, and tax reconciliations as needed.
    • Research and respond to internal and external stakeholder requests and questions.
  • Month-end and Year-end Responsibilities
    • Ensure all deadlines are met for invoice entry, month-end close, payment cycles, and other vendor requirements.
    • Assist with audit requests.
    • Maintain vendor files.
  • Special Projects
    • Identify and provide recommendations for continuous improvement in the effectiveness and efficiency of the AP function.
    • Support leadership on ad hoc projects and requests.

Requirements

  • Working towards (or completed) a Bachelor's degree in Finance or Accounting is required.
  • 1-3 years in accounts payable or similar experience is preferred.
  • Experience with or knowledge of various accounts payable concepts such as 3-way match and payment terms is preferred.
  • Confident in proactive verbal and written communication at all levels of the organization.
  • Excellent organizational and time management skills as well as a keen attention to detail.
  • Strong commitment to excellent customer service.
  • Ability to build relationships cross-functionally to drive attainment of goals and objectives.
  • Proficient with accounting software, Microsoft Office applications and standard office equipment.