Grants/Contract Specialist III

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Announcement #

2024-289

Issue Date:

09-25-24

Closing Date:

10-02-24

Grant/Contract Specialist III

Grants & Contracts

Department of Finance

Hourly Wage: $32.75/Regular/Full-Time

Incumbent serves as a grant/contract specialist. Responsible for compliance monitoring of complex multi-year or multi-function grant/contract awards. Making sure that funding sources are consistently at levels that assure competent standards and are maintained in the wide variety of programs. Ensures that they carry out activities within the scope of work, laws, regulations, policies, and procedures established by the funding agency and the Yakama Nation.

Work includes a wide range of grant/contract specialization such as solicitation, negotiation, cost and price analysis, administration, and termination.

Responsible for a variety of contracts. That includes those formally advertised and/or negotiated, those that are cost reimbursement or fixed price with all applicable variations and for exceeding five years, which include indefinite contracts or grants. Responsible for cost/price analysis, for meeting audit needs and for assisting in audit responses and resolution.

Incumbent provides oversight and technical direction to approximately 80 programs for the Tribe. Also, provides technical direction to program staff who are administering grants/contracts. Incumbent completes drawdowns on various systems, prepares electronic Federal cash transaction report, and completes journal entries for grant/contract budgets.

Prepares a financial statement to assure compliance with 1) The 2 CFR Part 200 to verify the financial compliance of the grants and contracts with Federal/State/Non-Federal Laws, rules, and regulations; 2) GAAP (Generally Accepted Accounting Principles); and 3) the laws, policies, and procedures of the Yakama Nation. Incumbent will provide assistance with the independent auditors in the 2 CFR Part 200.

Incumbent will develop and implement procedures to insure easy access of grant/contract and general fund financial information from the Yakama Nation Financial system. Assistance will be provided to others as requested and as directed by the supervisor on all issues within incumbent's area of authority/responsibility.

Examples of Work Performed:

Monitor grants, contracts, cooperative agreements, Inter-agency agreements for compliance with statements of work and production of deliverables as stated by the funding source.

Monitor grants/contracts to assure funding is properly applied through monthly, quarterly, and annual financial reports, progress reports, audit reports, purchase requests, official correspondence, and inventories.

Monitor, assist, coordinate and process all grant/contract budgets, modifications, and disburse data/information relative to and necessary for program changes or decisions as they relate to the YN and funding source.

Review purchase requests from grant/contract programs for acquisition of equipment, supplies, materials and/or services for completeness and conformance to funding source guidelines.

Process vendor express electronic fund transfer system requests (Cash Drawdowns) for grant/contract funding sources.

Reconciles grant/contract invoices to the general ledger to meet Federal/State/Non-Federal Laws, rules, and regulations.

Prepare balance sheets, statements of revenues, expenditures and changes in fund balance, income statements, budget summaries, and statements of changes in financial position for grant/contract programs.

Assist in grant/contract negotiations that pertain to the professional expertise of auditing e.g., indirect cost rates, direct cost allocation plans, historical and projected cost analyses, and past or future cost performance/benefit analysis.

Serve as the Tribe's liaison to various funding agencies, municipalities, local businesses, as well as the general public to better protect the Yakama Nation interests.

May be directed to represent the tribe at conferences and workshops regarding financial reporting and invoicing of the grant/contracts.

Attends exit conference on the fiscal year-end audit between programs and the independent auditors to review the audit, make recommendations, and provide technical assistance to program managers to solve problems.

Ensure coordination in accounting activities such as the year-end closeout with the finance department, accounting staff, and programs.

Perform related duties as assigned.

Knowledge, Skills and Abilities:

Extensive knowledge and understanding of administrative management principles, practices, methods, techniques,

and skill in integrating management problems. Also, governmental accounting principles, theories, procedures, laws

and auditing standards, and instructions concerning grants and contracts.

Substantive knowledge of the tribe's programs functions at all levels to provide meaningful administrative and management advice to staff and management for ongoing or potential subcontractors for grant/contract programs.

Continuously maintain a mastery of acquisition regulations and contracting principles including the latest procedures and techniques, including all recent statutory and regulatory changes. Have ready access to sophisticated price and/or cost agreements to sufficiently plan, develop, implement, maintain, and administer all contractual aspects of the contract responsibilities and actions within the organization. Experience level ensures responsibilities will consistently be met to properly use contract authority to provide timely assistance to the programs.

Must be skilled in grants assistance, negotiation, grant oversight and review for administration and a variety of grant programs.

Must have the capacity to provide knowledgeable leadership in those instances when protests, claims or contract terminations for either default or convenience of the organization require negotiations that clearly protect the interest of the tribe through a knowledgeable evaluation of the facts and resultant making of reasonable decisions.

Skill in coordinating and managing subordinate efforts sufficiently to control a variety of contract, grant, and other agreement activities that occur concurrently, overlap, or are required to occur sequentially. Maintain control sufficiently to meet the contract and grant objectives of the tribe.

Ability to interpret regulations, coordinate preliminary findings with responsible program manager and develop final recommendations. Must communicate effectively to deal diplomatically with all tribal staff at all levels, other Federal and State representatives, and the general public.

Skill in analyzing and solving accounting and related problems of a complex nature to include development of new techniques to meet a typical or novel situation, and skill in evaluating complex cost data, accounting systems, and grant/contract proposals for making formal reports of evaluation and recommendations as to adequacy of such cost, systems, and proposals.

Skill in making oral and written reports and presentation of complex information in a clear, concise, and effective manner.

Minimum Requirements:

A four-year course of study in an accredited college or university that meets all that institution's requirements for a bachelor's degree in management and/or accounting. AND

One year of professional management/accounting experience. This experience must have equipped the candidate with the knowledge, skill, and ability to do all work requirements. OR

A High School Diploma Plus Four (4) years of specialized experience working with grant/contract funding sources will be considered equivalent to the bachelor's degree and one-year professional management/accounting experience requirement.

Required to pass a pre-employment drug test.

Preferred Requirements:

Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.