Time & Labor Administrator

2 weeks ago

Houston, United States Oceaneering Full time

Position Summary

Set your course with Oceaneering, the global leader in cutting-edge technology across energy, defense, aerospace, manufacturing, and entertainment. Here, we don’t just recognize your innovative contributions—we celebrate them. Connect your skills and determination with the forefront of applied technology and thrive on solving pressing challenges. You’re not just starting a job; you’re defining a unique career journey. So, if you’re prepared to advance your professional journey and create meaningful impacts, the future you’ve envisioned is ready and waiting with us.

SUMMARY AND LOCATION

The Time and Labor Administrator is responsible for managing and maintaining the organization's timekeeping systems, ensuring accurate and timely recording of employee hours, and compliance with company policies and labor regulations. This role involves close collaboration with HR, payroll, and management teams to support workforce management and reporting needs.

This is an office US based position within Houston, TX designated as hybrid – remote and work schedules are determined by the manager based on business need. 
 

Duties & Responsibilities

• Responsible for enrolling time reporters and aiding with data changes, assisting with timesheet corrections, adhering to delegation rules. 
• Responsible for ensuring that the payroll allocation is accurate and completed by the deadline for general ledger, payroll, and project costing.
• Responsible for ensuring accurate and timely, deadlines, estimate process, burden processes for all time entered in PeopleSoft Time and Labor Module, in accordance with Federal, State, and local tax laws, SOX Controls regarding segregation of duties as per organization policies and procedures. Weekly-Bi-Weekly-Monthly deadlines.
• Responsible for preparing Payroll Allocation based on T&L inputs (project allocations) through the PeopleSoft process.
• Responsible for running time and labor processes, reconciliation of time and labor, working with workgroups, employee job classification, job codes, mapping time reporting codes to earnings codes, time admin processing, clearing exceptions, document changes to time sheet for internal and external auditors which are performed on a monthly basis, quarterly, and annual audits perform to rule out any risk of employees’ time interfaced from offshore reconciles to their timesheet in PeopleSoft.
• Provide payroll reports to department managers, accountants, and or admins as needed.
• Execute the monthly Time and Labor closing routine, including analysis and control of hours worked and projects allocated.
• Assist to employee requests for T&L and allocation queries/procedures.
• Guarantee that T&L reports are stored as per local government law. 
• Validation of request from employee’s time reporting set up regarding leave of absence etc.
• Work closely with Payroll, Employee Solution Center, and HRIS Chandigarh team (Time and Labor) set up for employees in question.
• Available to work on holidays (when payroll falls on the week of the holiday).

Qualifications

REQUIRED

• High School diploma or General Education Degree (GED).
• Minimum 3 years of payroll and/or time and labor experience, or related accounting and finance experience.
• A self-motivated individual who adapts quickly with today's virtual knowledge, self-disciplined with a work schedule remotely from home and/or another designated geographic area as needed.

DESIRED

• Associate degree.
• Minimum 2 years of experience with SOX Controls.
• Minimum 2 years of experience with time and labor routines.
• PeopleSoft/Oracle Software experience preferred.
• Fundamental Payroll Certification.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

• Strong analytical skills and knowledge of Microsoft Excel, MS Teams, MS SharePoint.
• Excellent verbal and written communication skills.
• Collaborative working style. 
• Detail oriented. 
• Systematic, solution-oriented, and flexible.
• Solves problems and acts decisively on problems of high complexity.
• Strong human relations and interpersonal skills.
• Ability to use judgment and initiative.
• Meet tight and last-minute deadlines.
• Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
 

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