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Administrative Assistant

4 months ago

Dover, United States Business Interface Staffing Services, LLC Full time
Administrative Assistant Job Description:
  • Business Interface, LLC (BI), is a demand-side workforce intermediary that helps businesses fill critical workforce gaps by employing the economically disabled.
  • The organization serves as the interface between socially conscious employers in need of a productive, committed workforce and an untapped pool of labor qualified and prepared for employment.
  • This is an opportunity with Business Interface temporary staffing division.
  • The jobs are with the state of Delaware.
  • $14.50 to $14.65 per hour

Position Overview:
  • The Administrative Assistant is responsible for managing and distributing information within an office.
  • This includes answering phones, taking memos, and maintaining files, sending and receiving correspondence, as well as greeting clients and customers.
  • Contacting referrals to encourage them to enroll in our program.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Performs basic administrative tasks including receptionist duties, answering phones, faxing, copying and ensuring office professionalism.
  • Makes telephone calls to encourage referrals to enroll in our program.
  • Prepare and mail all US/UPS/Fed Ex packages.
  • Sort and distribute incoming mail.
  • Filing of materials in the general files area.
  • Makes outreach calls and sends letters to potential participants.
  • Maintains confidential documentation.
  • Processes student referrals from the state agencies.
  • Maintains compliance reports.
  • May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.
  • Perform other duties as assigned.

Required:
  • High school diploma.
  • Minimum one or more years of data entry and administrative experience.
  • Detail-oriented, analytical skills, and logical decision-maker.
  • Excellent communication and customer service skills.
  • Proficiency in Microsoft Office Suite 2010-Word, Excel, Access and PowerPoint.
  • Type 30 wpm.
  • Ability to multitask and flexibility to work within a dynamic, fast-moving environment.
  • Willingness and ability to work as a member of a team.
  • Must be able to speak, read and write in Spanish.

Business Interface, LLC_ (BI) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, BI complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.