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Department Business Administrator

3 months ago

North Little Rock, United States University of Arkansas for Medical Sciences Full time

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Closing Date:

07/01/2024


Type of Position:

Management - Operations


Job Type:

Regular


Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No


Institution Name:

University of Arkansas for Medical Sciences


The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at .


Department:

CHP | College of Health Prof Admin


Department's Website:


Summary of Job Duties:

The Department Business Administrator within the College of Health Professions reports directly to the Associate Dean of Administration and assumes responsibility for various duties aimed at supporting the efficient functioning of 14 academic programs. These responsibilities include: Management of purchasing workflows encompassing requisitions, orders, and invoices. Preparation and processing of travel authorizations, accommodations, and reimbursements. Preparation and processing of contracts and affiliation agreements. Provides administrative support for research projects and grants. Manages special events including scheduling the facility, planning break/lunch menus, and other detailed arrangements. This role operates within a collaborative team environment and receives assignments from the Associate Dean of Administration based on program or departmental needs.


Qualifications:

Bachelor’s degree in Business Admin, Organizational Management, Office Admin, or related a related field plus four (4) years of progressive administrative/office experience.  Must be proficient with Microsoft Office programs, including Outlook, Word, SharePoint, Forms and Excel. Must have good communication skills. Must be detailed oriented, self-directed, motivated, team-oriented, have ability to multi-task, possess strong organizational skills, problem-solving skills, time management, excellent written and oral communication and interpersonal skills.

Preferred Qualifications

Master’s in business administration, health administration, or related field plus two (2) years of applicable experience Grants management certification. Experience with Workday is preferred.


Additional Information:

Procurement, Travel, Inventory and Financial Reporting:

Manages purchasing workflows encompassing requisitions, orders, and invoices. Responsible for reconciliation and clearing encumbrances. Prepares and processes contracts and affiliation agreements. Prepares and processes travel authorizations, accommodations, and reimbursements. Communicates with vendors, hotels, airlines and other external stakeholders to ensure most cost effective option. Communicates with institutional foundation administration. Prepares and disseminates financial reports. Collects and deposits money received following the UAMS/CHP Cash Handling Procedures.

Research Coordinator Supports faculty with administrative aspects of research, and scholarly activity including semi-annual reporting.

Communicates with participants. Acts as point of contact for communication, scheduling, and reporting. Manages special events including scheduling the facility, planning break/lunch menus, and other detailed arrangements. Reserves space in accordance with institutional schedules. Attends all grant administration meetings. Communicates with Grants Administration Team and Grants Accounting. 

College Event Coordinator

Manages special events including scheduling the facility, planning break/lunch menus, and other detailed arrangements. Communicates with vendors. Manages purchasing workflows related to events.  Other duties as assigned


Salary Information:

Commensurate with education and experience


Required Documents to Apply:

List of three Professional References (name, email, business title), Resume


Optional Documents:


Special Instructions to Applicants:


Recruitment Contact Information:

Please contactfor any recruiting related questions.


Pre-employment Screening Requirements:

Criminal Background Check


This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 


Constant Physical Activity:

Hearing, Sitting, Talking


Frequent Physical Activity:

Manipulate items with fingers, including keyboarding


Occasional Physical Activity:

Crawling, Crouching, Kneeling, Pulling, Pushing, Reaching, Standing, Walking


Benefits Eligible:

Yes