Regional Office Administrator

3 months ago

Durham, United States 1925 GlaxoSmithKline LLC Full time

Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Administrative Support Staff role could be an exciting opportunity to explore.

As a Regional Office Administrator (ROA), you will provide administrative support to senior leaders in an environment with constant change and a broad scope of "customer" requests and needs, while exercising integrity when working with sensitive/confidential information.

This role will provide YOU the opportunity to lead key activities to progress YOUR career.

These responsibilities include some of the following…

Employee Processes /Transactions

Manage and process transactional employee changes ensuring coordination within multiple internal systems and departments utilizing internal software. (new hires, onboarding, resignations/terminations, promotions, transfers, job changes, and training)

Meeting Management

Follow processes and guidelines for Meeting Management, Catering and T&E reconciliation. Initiate, manage, negotiate and secure vendor/hotel sites/contracts, and group travel arrangements as well as plan and coordinate agenda/activities.

Calendar Management

Manage FVP calendar to optimize time and prioritize activities, identify conflicts and maximize effectiveness.

Manage FVP Travel

Book flights, hotel, ground transportation.

Expense Management

Prepare and submit expense reports on a timely basis.

Other Capabilities

Team player. Strong organizational and listening skills. Ability to act independently. Computer Skills: Knowledge of Microsoft Office (Word, Excel, Power Point, Outlook, OneNote, OneDrive), MS Teams, Workday, Workplace and other collaboration tools, Concur, vAlign, ServiceNow, and Fiori. Project Management: FVP/Sales endorsed projects aligned to Area performance and/or development. Resilient individual who can work with little supervision, prioritize workload while maintaining a calm and professional manner, thrives in a fast-paced/changing environment while demonstrating attention to detail. Provide administrative support for other FVPs as needed during ROA team member vacations or high workload.

Basic Qualifications:

High School diploma or equivalent experience. 5+ years in supporting senior level leaders and various external partners. Strong collaboration and relationship building skills. A team approach with other admins, personable, high EQ with impeccable integrity. Discretion and confidence to work with people at all levels, internal and external. Limited travel may be required.

Preferred Qualifications:

Associate Degree In depth knowledge of GSK practices and processes.

#LI-GSK

Please visit to learn more about the comprehensive benefits program GSK offers US employees.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK.

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