Vice Dean Clinical Administration
7 days ago
School of Medicine
Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.
Occupational Summary
The Vice Dean for Clinical Department Administration and Finance; Vice President, Clinical Department Administration is a senior administrative staff position reporting jointly to the Executive Vice Dean for Administration in the School of Medicine (SOM) and the Chief Operating Officer of the Duke Health Integrated Practice (DHIP). This position will be the key liaison between the clinical department Chief Administrative Officers (CAOs), the SOM Deans Office, DHIP administration and other University administrative offices for financial, human resources, and other operational activities
Work Performed
Resolve issues raised by clinical department faculty and business managers on matters related to finance, human resources issues related to staff, faculty recruitment, space, benchmarks, systems, etc.
Work closely with the Compensation Office and the departments to resolve faculty compensation issues and help plan for the continued evolution of department compensation plans and review processes
Interact directly with Chairs and CAOs on finance, performance, and organizational structure questions; provide regular management reports to Deans Office and DHIP Administration
Conduct routine meetings with CAOs to disseminate information and discuss current issues Coordinate department financial and budget meetings with senior administration
Help CAOs negotiate, as needed, difficult topics between departments/centers (e.g., moving faculty from a department to a center, including issues related to sharing of indirect and space assignment) and other schools as well as SOM and DHIP
Assist SOM Appointments, Promotions, and Tenure Office in administering faculty processes and policies with departments (e.g., faculty offer letter review, appointment requirements, etc.)
Work closely with SOM and DHIP Human Resources offices in the administration of human resources policies and processes involving the clinical departments within the SOM
Work closely with the Vice Dean for Scientific Integrity in coordinating research administration and compliance policies and processes with clinical departments Support SOM Executive Vice Dean and DHIP Chief Operating Officer in managing and coordinating Clinical Chair and SOM Vice Dean compensation
Make recommendations to the Executive Vice Dean on complex financial methodologies involving patent income flows, inter-campus relationships, cost allocations
Develop and manage a CAO mentorship program for new hires and CAOs with needed areas of development
Provide coaching clinical department CAOs and coordinate bi-annual CAO development retreats
Assist in financial redesign efforts relating to the methodologies for allocating central funds and for DHIP/DUHS/SOM clinical department funds flows and co-management
Establish relationships with finance professionals in the departments, University and Health System, leading to increased trust and cooperation
Serve as a key thought leader in the clinical budget process, including the effort to create consistency of accounting practices in the clinical departments
Support Chair and CAO metrics processes within SOM and DHIP
Key working relationships: School of Medicine Finance Office leadership DHIP Finance Office leadership SOM and DHIP human resources DHIP/SOM Physician Compensation Office All clinical department Chief Administrative Officers All clinical department finance leaders
Continue to refine roles, responsibilities, and accountability methods for finance, accounting, and management functions which cross University, management center and departmental organizational lines
Assist the EVDA and the COO ofDHIP with new strategies for efficiency and revenue generation
Responsible for supporting the Enterprise Department Business Review and Improvement work for the 18 clinical departments
Minimum Qualifications
Education
Bachelor degree with Masters or CPA preferred
Experience
Over 10 years of experience managing finance and operations in a school of medicine clinical department, academic physician practice plan or major health system service line Finance background, with education or work experience focused primarily on financial management Some experience managing human resources, facilities, faculty appointments or graduate medical education administration.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
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