Administrative Assistant

3 weeks ago


New Providence, United States Planet Pharma Full time

3 - 6 month contract with chance to go permanent

$30 - $33 per hr

Need to sit onsite in New Providence, NJ


Job responsibilities:

  • Provide administrative support and manage an extremely active calendar of appointments for assigned leaders. Plans, coordinates, and ensures the leaders schedules are aligned.
  • General administrative support to assigned leaders
  • Assist with composing and preparing correspondence and presentations on behalf of assigned leaders.
  • Arrange and book complex and detailed travel plans for both domestic and international travel, creating itineraries and agendas and compiling documents for travel-related meetings and industry conferences.
  • Create and submit expense reports via Concur for assigned leaders as needed.
  • Create and submit purchase order requests for assigned leadership team members.
  • Work closely with HR to assist with scheduling and arranging travel for candidate interviews. Be on site during in person interviews to help facilitate candidate experience.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  • Works closely and effectively with assigned leaders to keep them informed of upcoming commitments and responsibilities, following up appropriately.
  • Proactively collaborate across functions in coordinating calendars, requests, and events.
  • Other projects as assigned.


Requirements:

  • Bachelor's degree preferred.
  • 3+ years of experience supporting high-level executives, including C-suite members.
  • 1+ years of experience in the Pharmaceutical/Biotech industry preferred
  • Professional, positive manner, with experience in a role requiring a high degree of confidentiality.
  • Significant responsibility working in a dynamic, demanding, and fast-paced environment.
  • Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure, and within deadlines
  • Outstanding verbal and written communication skills; strong ability to inform and engage through written communication.
  • Excellent interpersonal and relationship-building skills
  • Strong project management skills and the ability to multi-task and support multiple people and projects.
  • Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops
  • Strong work ethic and an entrepreneurial spirit to accommodate the high level of responsibility and multiple priorities.
  • A team player with a demonstrated ability to collaborate with diverse internal and external stakeholders.
  • Proficient in MS Office, TEAMs, and with Advanced Outlook organizational skills
  • Hybrid work arrangement – partial at home and partial at the New Providence, NJ office



  • New Providence, United States Talentburst Full time

    Administrative Assistant IINot sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements. Monday-Friday Branchburg, NJ On-Site 100% 24+ Months Description: Provides analytical and specialized administrative support to relieve and assist executive, administrative, line, and...


  • Providence, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in the legal industry, situated in Rhode Island. This role will primarily involve data entry, email correspondence, and drafting documents in an office-based environment. Responsibilities:• Attend court hearings and document...


  • Providence, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team in the Real Estate Property/Facilities Management industry, based in Providence, Rhode Island. In this role, you will be instrumental in managing the leasing process of our properties, providing excellent customer service, and maintaining property management data. This...


  • Providence, United States Corporate Colleague Connections Full time

    Role DescriptionThis is a part-time remote role for an Executive Administrative Assistant. The role involves providing administrative support to executives, managing schedules, coordinating meetings, organizing travel arrangements, and handling confidential information with discretion.QualificationsExcellent organizational and time management skillsStrong...


  • Providence, United States Belle Lynn Sourcing LLC Full time $70,000 - $85,000

    Legal Administrative Assistant DIRECT HIRELocation: Providence, RI (Fully Onsite)Schedule: Mondays – Fridays 8:30am – 5:00pmSalary: $70K - $85K + Benefits SummaryBelle Lynn Sourcing LLC is currently hiring a Legal Administrative Assistant to support attorneys with duties including but not limited to, maintenance of marketing contacts, document...


  • Providence, United States Vandved Search Full time

    Position TitleLegal Administrative AssistantPosition SummaryAssists attorneys with duties including but not limited to, maintenance of marketing contacts, document production, electronic filing, and data entry. Provides extensive calendar management and travel support for assigned attorneys and may consistently interact with clients via the phone and in...


  • Providence, United States Vandved Search Full time

    Position TitleLegal Administrative AssistantPosition SummaryAssists attorneys with duties including but not limited to, maintenance of marketing contacts, document production, electronic filing, and data entry. Provides extensive calendar management and travel support for assigned attorneys and may consistently interact with clients via the phone and in...


  • Providence, United States bellelynn Full time

    Job DescriptionLegal Administrative Assistant DIRECT HIRELocation: Providence, RI (Fully Onsite)Schedule: Mondays – Fridays 8:30am – 5:00pmSalary: $70K - $85K + Benefits SummaryBelle Lynn Sourcing LLC is currently hiring a Legal Administrative Assistant to support attorneys with duties including but not limited to, maintenance of marketing contacts,...


  • Providence, United States DarrowEverett LLP Full time

    DarrowEverett LLP is looking for a Paralegal/Administrative Assistant to support one of our Partners in our Family Law practice. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in...


  • Providence, United States DarrowEverett LLP Full time

    DarrowEverett LLP is looking for a Paralegal/Administrative Assistant to support one of our Partners in our Family Law practice. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in...


  • East Providence, United States University Orthopedics Full time

    Job Description: Administrative Assistant Location: East Providence GENERAL SUMMARY OF DUTIES: Responsible for performing a variety of duties specific to the appropriate scheduling of patient office visits for the Physician. Exceptional organizational skills and people skills are needed. Principle duties and responsibilities: Ensure that all appropriate...


  • Providence, United States LifeSpan Full time

    SUMMARY: Under general supervision perform a variety of secretarial and administrative functions. May include functional supervision of clerical support staff. REQUIRED QUALIFICATIONS: Associates Degreeor equivalent experience. Knowledge of PC word processing and spreadsheet software applications required. Three to five years progressively more...


  • Providence, United States NTT DATA Full time

    NTT DATA Services currently seeks a REMOTE HEDIS Administative Assistantto join our team. This role is scheduled to start 1/13/2025.This is a 4+ month contract role.The assignment will encompass all administrative support needed to assist HEDIS Abstractors with the collection and entry of member health information from medical records located in provider...


  • New Providence, NJ, United States Planet Pharma Full time

    3 - 6 month contract with chance to go permanent$30 - $33 per hr Need to sit onsite in New Providence, NJJob responsibilities:Provide administrative support and manage an extremely active calendar of appointments for assigned leaders. Plans, coordinates, and ensures the leaders schedules are aligned.General administrative support to assigned leadersAssist...


  • Providence, United States Lifespan Full time

    Summary: Under general direction provides high-level administrative support. Performs functions requiring considerable knowledge and judgment regarding departmental procedures and policies. Researches information composes correspondence and prepares regular and/or special reports. Responsibilities: Types a variety of materials including correspondence...


  • Providence, United States Brown University Health Full time

    Summary:Under general direction provides high-level administrative support. Performs functions requiring considerable knowledge and judgment regarding departmental procedures and policies. Researches information composes correspondence and prepares regular and/or special reports. Responsibilities:Types a variety of materials including correspondence...


  • New York, United States Robert Half Full time

    Job DescriptionJob DescriptionA NYC Wellness & Fitness company is seeking a strong administrative/ sales assistant to support the sales team on a contract capacity into 2025. This Administrative/ Sales assistant will be responsible for putting decks together, scheduling with sales teams for webinars, setting up events via Zoom, ad hoc tasks as needed. A...


  • New York, United States Marconi Technologies Full time

    Company Description Marconi Technologies is a leader in technological innovation and radio communication, specializing in Telecommunication and Life Safety Technology. With expertise in Auxiliary Radio Communication Systems, Bi-Directional Amplifier/Distributive Antenna Systems, and Cellular Boosters, we are dedicated to providing robust options and ensuring...


  • Providence, United States Brown University Health Full time

    Summary: Under the direct supervision of the Principal Investigator and Leadership the Administrative Coordinator will provide high-level administrative support to assigned research and programmatic activities associated with various clinical and public health projects. Projects will include those related to HIV prevention HIV education pre-exposure...


  • New London, Connecticut, United States Coast Guard Community Services Command Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Coast Guard Community Services Command. As an Administrative Assistant, you will provide administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to office...