Legal Administrative Assistant

2 weeks ago

Providence, United States Manning Gross Massenburg LLP Full time

MG+M The Law Firm ("MG+M") is currently seeking a Legal Administrative Assistant for our Providence office.

MG+M is a nationally recognized, Mansfield certified litigation and trial firm focused on the handling of complex civil matters. The firm's expertise includes products liability cases, toxic tort matters, commercial litigation, general liability, and transportation law. The Firm takes a team approach, integrating our efforts with those of our clients to advance and protect their interests in numerous jurisdictions across the country. MG+M's culture, policies, initiatives, and operation honors, supports, celebrates, and promotes diversity, equity, and inclusion.

Primary Responsibilities:

  • Formatting briefs appendix, pleadings, and correspondences, producing Table of Contents and Table of Authorities and other legal documents.
  • Prepare shells for attorneys in the preparation for all motions, discovery and trial documents.
  • Maintain Microsoft Outlook Calendars for attorneys.
  • Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
  • Update and maintain client files in a timely manner.
  • Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detailed oriented.
  • Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting via Chrome River.
  • Timely and accurate submission of expense reports for attorneys via Chrome River.
  • Edit prebills and work with Billing Coordinator to ensure accurate invoicing is sent to clients on monthly/quarterly basis via Aderant Prebill Manager.
  • Coordinate travel arrangements for attorneys.
  • Assist in the timely submission of conflict checks and client intake forms.
  • Prepare for trial as needed by assisting paralegals and attorneys.
Personal Attributes:
  • Possesses a strong understanding and abides by the policies and procedures of the firm.
  • Flexible and willing to pitch in wherever needed.
  • Demonstrates a positive attitude and is approachable.
  • Adapts well to fluctuations in workload and changes in responsibilities.
  • Able to work in highly-stress situations with a very demanding case load.
  • Presents written communications that are concise and accurate.
  • Exhibits confident and professional verbal communication skills.
  • Effectively communicates with clients and vendors.
  • Answers questions clearly and thoroughly.
  • Team Player and Problem Solver.
Skills and Abilities:
  • Knowledge of Lexis Nexis/File & Serve Express, Odyssey, Pacer, ECF, iManage or other comparable document management system
  • Knowledge of Word, Outlook, PowerPoint, Excel, Chrome River, ShareFile, Google Drive, DropBox, and CompuLaw (Aderant knowledge is a plus).
  • Knowledgeable of State and Federal Rules (ie., MA Superior Court Rule 9A service/filing).
  • Attendance & Punctuality: Consistently arrive at work/meetings on time; ensure work responsibilities are covered when absent.
  • Communication: Possess excellent verbal and written communication skills.
  • Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
  • Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
  • Team Work: Contribute to building a positive team spirit; support everyone's efforts to succeed.
  • Technical Skills: Possess superior Microsoft Suite skills; ability to use phone system, copier, scanner, fax, and printer.
Minimum Qualifications:
  • Minimum of a high school diploma required (College degree is preferred, but not required).
  • Minimum of three to five years of experience as litigation administrative assistant.
  • Notary Public (preferred, but not required).

Why Should You Apply?

MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. Minorities and women are encouraged to apply.

  • Legal Administrative Assistant

    2 weeks ago

    Providence, Rhode Island, United States Manning Gross Massenburg LLP Full time

    Job Title: Legal Administrative AssistantManning Gross Massenburg LLP is seeking a highly skilled and organized Legal Administrative Assistant to join our team. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our litigation practice.Key Responsibilities:Prepare and format legal documents, including...

  • Legal Administrative Assistant

    3 days ago

    Providence, United States Belle Lynn Sourcing LLC Full time $70,000 - $85,000

    Legal Administrative Assistant DIRECT HIRELocation: Providence, RI (Fully Onsite)Schedule: Mondays – Fridays 8:30am – 5:00pmSalary: $70K - $85K + Benefits SummaryBelle Lynn Sourcing LLC is currently hiring a Legal Administrative Assistant to support attorneys with duties including but not limited to, maintenance of marketing contacts, document...

  • Legal Administrative Assistant

    4 days ago

    Providence, United States bellelynn Full time

    Job DescriptionLegal Administrative Assistant DIRECT HIRELocation: Providence, RI (Fully Onsite)Schedule: Mondays – Fridays 8:30am – 5:00pmSalary: $70K - $85K + Benefits SummaryBelle Lynn Sourcing LLC is currently hiring a Legal Administrative Assistant to support attorneys with duties including but not limited to, maintenance of marketing contacts,...

  • Legal Administrative Assistant

    1 week ago

    Providence, Rhode Island, United States Manning Gross Massenburg LLP Full time

    Job Title: Legal Administrative Assistant - Litigation SupportAbout the Role:Manning Gross Massenburg LLP is seeking a highly skilled Legal Administrative Assistant to join our team. As a key member of our litigation support team, you will be responsible for providing administrative support to our attorneys, ensuring the smooth operation of our office, and...

  • Litigation Legal Assistant

    4 weeks ago

    Providence, Rhode Island, United States KLR Executive Search Group LLC Full time

    Job Title: Litigation Legal AssistantKLR Executive Search Group LLC is seeking a highly skilled Litigation Legal Assistant to join its dynamic Litigation department. As a key member of the team, you will provide administrative support to litigation attorneys and paralegals, ensuring the smooth operation of legal proceedings.Key Responsibilities:Deliver...

  • Litigation Legal Assistant

    2 weeks ago

    Providence, Rhode Island, United States City Personnel Full time

    Job Title: Litigation Legal AssistantA reputable law firm in Providence, RI, is seeking a skilled Litigation Legal Assistant to provide essential support in their fast-paced office. If you have a strong legal background, excellent time management skills, and excel in a dynamic environment, we invite you to apply.Job Highlights:Opportunities for career growth...

  • Litigation Legal Assistant

    4 weeks ago

    Providence, Rhode Island, United States City Personnel Full time

    Job OpportunityA reputable law firm in Providence is seeking a skilled Litigation Legal Assistant to provide essential support in their fast-paced office. If you have a strong legal background, excellent time management skills, and excel in a dynamic environment, we invite you to apply.Key ResponsibilitiesAssist in drafting and filing legal documents while...

  • Legal Assistant

    1 week ago

    East Providence, United States Audette, Audette & Violette Full time

    Company DescriptionAudette, Audette & Violette is a busy law firm located in East Providence, RI, offering professional and compassionate legal services. With a team of accomplished attorneys and paralegals, we provide personalized representation and strive for outstanding results.Role DescriptionThis is a full-time on-site role for a Legal Assistant /...

  • Legal Assistant

    2 weeks ago

    Providence, Rhode Island, United States City Personnel Full time

    Job Title: Legal AssistantA reputable law firm is seeking a highly skilled Legal Assistant to provide exceptional support in their fast-paced office. If you have a strong legal foundation, excellent time management abilities, and excel in a dynamic environment, we'd love to hear from you.Company Highlights:Enjoy clear pathways for professional growth and...

  • Legal Assistant

    3 weeks ago

    Providence, United States Marasco & Nesselbush, LLP Full time

    Job descriptionMarasco & Nesselbush, an 80-person, Rhode Island law firm is seeking a Legal Assistant to join our growing Personal Injury Legal team. This unique individual will play a key role and will set the direction for our team-oriented culture as we strive to exceed our clients’ expectations by providing extraordinary legal care. The Legal Assistant...

  • Legal Assistant

    5 months ago

    Providence, United States Marasco & Nesselbush, LLP Full time

    Job descriptionMarasco & Nesselbush, an 80-person, Rhode Island law firm is seeking a Legal Assistant to join our growing Personal Injury Legal team. This unique individual will play a key role and will set the direction for our team-oriented culture as we strive to exceed our clients’ expectations by providing extraordinary legal care. The Legal Assistant...

  • Legal Assistant

    5 months ago

    Providence, United States Marasco & Nesselbush, LLP Full time

    Job descriptionMarasco & Nesselbush, an 80-person, Rhode Island law firm is seeking a Legal Assistant to join our growing Personal Injury Legal team. This unique individual will play a key role and will set the direction for our team-oriented culture as we strive to exceed our clients’ expectations by providing extraordinary legal care. The Legal Assistant...

  • Legal Assistant

    1 month ago

    Providence, Rhode Island, United States Marasco & Nesselbush, LLP Full time

    Job DescriptionMarasco & Nesselbush, LLP is seeking a highly skilled Legal Assistant to join our Personal Injury Legal team. As a key member of our team, you will play a vital role in providing exceptional legal care to our clients. Our firm is committed to excellence and strives to exceed our clients' expectations.Key Responsibilities:Manage personal injury...

  • Bilingual Legal Secretary

    2 weeks ago

    Providence, Rhode Island, United States City Personnel Full time

    Seeking a Bilingual Legal SecretaryWe are looking for a highly organized and detail-oriented professional to provide administrative support in our dynamic office environment. The ideal candidate will have a passion for the legal field and thrive in a fast-paced setting.ResponsibilitiesPrepare and format legal documents, correspondence, and reports with...

  • Bilingual Legal Assistant

    2 weeks ago

    Providence, Rhode Island, United States Marasco & Nesselbush Full time

    Job Title: Bilingual Legal AssistantMarasco & Nesselbush, a reputable Rhode Island law firm, is seeking a highly skilled Bilingual Legal Assistant to join our Personal Injury Legal team. As a key member of our team, you will play a vital role in providing exceptional legal care to our clients. Our firm is committed to excellence, and we strive to exceed our...

  • Litigation Legal Assistant

    1 week ago

    Providence, Rhode Island, United States City Personnel Full time

    Job Title: Litigation Legal AssistantJob Summary:City Personnel is seeking a skilled Legal Assistant to provide essential support in a fast-paced litigation environment. The ideal candidate will have a strong legal foundation, excellent time management abilities, and excel in an energetic atmosphere.Responsibilities:Assist in drafting and filing legal...

  • Bilingual Legal Assistant

    3 weeks ago

    Providence, United States Marasco & Nesselbush, LLP Full time

    Job descriptionMarasco & Nesselbush, an 80-person, Rhode Island law firm is seeking a bilingual Legal Assistant to join our growing Personal Injury Legal team. This unique individual will play a key role and will set the direction for our team-oriented culture as we strive to exceed our clients’ expectations by providing extraordinary legal care. The Legal...

  • Bilingual Legal Assistant

    2 months ago

    Providence, United States Marasco & Nesselbush, LLP Full time

    Job descriptionMarasco & Nesselbush, an 80-person, Rhode Island law firm is seeking a bilingual Legal Assistant to join our growing Personal Injury Legal team. This unique individual will play a key role and will set the direction for our team-oriented culture as we strive to exceed our clients’ expectations by providing extraordinary legal care. The Legal...

  • Bilingual Legal Assistant

    5 months ago

    Providence, United States Marasco & Nesselbush, LLP Full time

    Job descriptionMarasco & Nesselbush, an 80-person, Rhode Island law firm is seeking a bilingual Legal Assistant to join our growing Personal Injury Legal team. This unique individual will play a key role and will set the direction for our team-oriented culture as we strive to exceed our clients’ expectations by providing extraordinary legal care. The Legal...

  • Legal Assistant

    3 weeks ago

    Providence, Rhode Island, United States Law Firm Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Legal Clerk to join our team at a Suffolk County creditor's right law firm.Key Responsibilities:Assist paralegals and attorneys with various tasksPerform light typing, data entry, and filing dutiesMaintain confidentiality and handle sensitive informationWork effectively in a fast-paced and...