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Administrative Services Assistant

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Nashville, United States Abacus Service Corporation Full time
Summary
Requisition ID

Requisition Name
Administrative Services Assistant

Folder

Customer
TN DOH

Quantity Requested

Description

Position Description:
The Healthcare-Associated Infections and Antimicrobial Resistance (HAI/AR) Program within the Communicable and Environmental Diseases and Emergency Preparedness (CEDEP) division of the Tennessee Department of Health (TDH) is currently seeking Public Health Representative (PHR) position. This position is currently funded from year to year through CDC cooperative agreements (grants). Some in-state and out of state travel is required.
The Public Health Representative (PHR) will provide general administrative support for activities in the HAI/AR program. The HAI/AR program is involved in multiple projects, which are funded through various grants. This position will perform a variety of different tasks including but not limited to organization of documents and supplies for specific projects, scheduling meetings and site visits at healthcare facilities when requested, etc., preparing minutes for all HAI/AR meetings, managing travel requests and authorizations for HAI/AR team members, providing support in all aspects of hiring for the HAI/AR team, and assisting with HAI/AR inventory control and management.

Job duties will include:

• Serving as a point of contact for healthcare facilities needing to determine multi-drug resistant organism (MDRO) status of admitted patients
• Looking up patient MDRO status using internal database and maintain request tracking system
• Creating user documentation for all created systems and as requested
• Serving as a liaison between the HAI/AR Team and the CEDEP Business and Grants Management Team
• Managing travel requests and authorizations for HAI/AR Team
• Performing inventory management and control
• Assistance with hiring and onboarding of new HAI/AR staff
• Maintaining public-facing HAI/AR web pages
• Processing and distributing HAI/AR laboratory reports
• Processing and distributing emails from external partners and the public
• Taking and distributing meeting notes and minutes
• Assistance with data collection, entry, formatting, and technical editing
• Providing support to additional HAI/AR projects as required


Estimated Duration
// - //

Schedule
Days
Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
Hours/Day

Time Zone
CST Shifts Start Time End Time Description Active Shift : AM : PM Regular Shift Yes

Location
Position LocationHybrid
Address
James Robertson Parkway th Floor Andrew Johnson Tower Nashville, Tennessee

Qualifications Type Category Qualification Description Competency Required Certifications Others Education and Certification Please See Attachment No

Attachment: Position Description: The Healthcare-Associated Infections and Antimicrobial Resistance (HAI/AR) Program within the Communicable and Environmental Diseases and Emergency Preparedness (CEDEP) division of the Tennessee Department of Health (TDH) is currently seeking Public Health Representative (PHR) position. This position is currently funded from year to year through CDC cooperative agreements (grants). Some in-state and out of state travel is required.

The Public Health Representative (PHR) will provide general administrative support for activities in the HAI/AR program. The HAI/AR program is involved in multiple projects, which are funded through various grants. This position will perform a variety of different tasks including but not limited to organization of documents and supplies for specific projects, scheduling meetings and site visits at healthcare facilities when requested, etc., preparing minutes for all HAI/AR meetings, managing travel requests and authorizations for HAI/AR team members, providing support in all aspects of hiring for the HAI/AR team, and assisting with HAI/AR inventory control and management.

Job duties will include: Serving as a point of contact for healthcare facilities needing to determine multi-drug resistant organism (MDRO) status of admitted patients Looking up patient MDRO status using internal database and maintain request tracking system Creating user documentation for all created systems and as requested Serving as a liaison between the HAI/AR Team and the CEDEP Business and Grants Management Team Managing travel requests and authorizations for HAI/AR Team Performing inventory management and control Assistance with hiring and onboarding of new HAI/AR staff Maintaining public-facing HAI/AR web pages Processing and distributing HAI/AR laboratory reports Processing and distributing emails from external partners and the public Taking and distributing meeting notes and minutes Assistance with data collection, entry, formatting, and technical editing Providing support to additional HAI/AR projects as required Public Health Representative Minimum Qualifications: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work.

Substitution of Education for Experience: Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub-professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Desired Qualifications: Detail-oriented with strong organizational and time management skills. Intermediate experience in Microsoft Outlook, Word, Excel, Access, Teams. Experience in Adobe Acrobat Pro. Strong written and verbal communication skills. Organization Description: The position is located in the Tennessee Department of Health, Communicable and Environmental Diseases and Emergency Preparedness program in Nashville, Tennessee The HAI/AR team at the TDH is a dynamic, multi-disciplinary, data-driven team that works very closely with external partners such as the CDC, the Association for Professionals in Infection Control and Prevention, the Tennessee Hospital Association, the Tennessee Center for Patient Safety, CMS QIN-QIO, the Tennessee Pharmacists Association, End Stage Renal Disease Network , the Tennessee Ambulatory Surgery Center Association, and the Tennessee Initiative for Perinatal Quality Care.
Additional Information: The Public Health Representative is a contractual position. Salary dependent on education and experience. No relocation assistance is available.

The Tennessee Department of Health is an equal opportunity, equal access, affirmative action employer. Candidate must be eligible to work in the United States.