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Clerical Assistant

4 months ago

The Bronx, United States Nexus Staff Full time

Job Title: Clerical Assistant
Employment Type: Contract
Work Hours: 37.5-40 hrs./week
Work site: 100% Onsite
Location: 1560 Bruckner Blvd, Bronx, NY
Salary: $23.92-$28.56/hr

Key Responsibilities:
  • Scan and convert paper documents to digital copies, ensuring accurate and efficient digitization of records.
  • Develop and maintain an effective filing system for both digital and paper documents.
  • Prepare, proofread, and edit office documents to ensure accuracy and compliance with company standards.
  • Operate and maintain office equipment, including printers, and ensure office supplies are adequately stocked.
  • Order supplies and services as needed to support office operations.
  • Learn and utilize additional systems such as Oracle, Gas Central, HR Payroll, and other relevant platforms.
  • Support Pressure Control with daily functions, primarily focusing on scanning paper records to digital format.
  • Input time in HR Payroll as required.
  • Complete Work Orders (WOs) in Gas Central and support Pressure Control responsibilities, including ordering permits, coordinating street flaggers and parking savers.
  • Manage invoicing and receipts in Oracle.
  • Look up assets in ARCFm and Vision systems.
  • Perform other various responsibilities as assigned.

Qualifications:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with document scanning and digital filing systems.
  • Strong organizational skills with attention to detail.
  • Ability to operate and maintain office equipment.
  • Willingness to learn and adapt to new systems and technologies.
  • Ability to manage multiple tasks and prioritize effectively.

Preferred Qualifications:
  • Experience with Oracle, Gas Central, HR Payroll, ARCFm, and Vision systems.
  • Previous experience in an administrative or office support role.
  • May require occasional lifting of office supplies and equipment.