Recruiting Coordinator, Employer Engagement

3 weeks ago

Austin, United States The University of Texas at Austin Full time

Job Details

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General Notes

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Robust free training access through LinkedIn Learning plus professional conference opportunities

Tuition assistance

Expansive employee discount program including athletic tickets

Free access to UT Austin's libraries and museums with staff ID card

Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: and .

Purpose

The successful candidate will lead and coordinate interview suite operations and recruiting activities and provide guidance to employers recruiting at UT from various industries to support UT-wide and college-specific recruiting initiatives.

Responsibilities

Manage daily operations of the TCE employer recruiting space, including classrooms, conference room, and interview suite. Responsible for opening and closing of the interview suite in addition to front desk coverage as needed. Maintain physical condition of common spaces, equipment, marketing assets, materials, and supplies. Ensure interview suite is appropriately staffed. Develop and maintain processes and infrastructure which cultivate positive recruiting experiences for both employers and students. Identify opportunities for operational improvements.

Evaluate and respond to inbound employer inquiries via phone and email, directing employers to appropriate recruiting resources on and off campus. Engage in recruiting calls to advise employers on recruiting timelines and interview strategies for successful outcomes. Track recruiting activities and provide employer feedback to enhance recruiting success rates. Utilize recruiting expertise to nurture high-quality relationships and services.

Coordinate requests and logistics for virtual and on-campus recruiting events and fairs to support UT-wide and college-specific recruiting initiatives. Help support and host employer-led events and on-campus interview days. Liaise between employers, campus partners, TCE staff, and students to support holistic recruiting strategies. Coordinate interview schedules and campus-wide recruiting efforts using cloud-based software platforms such as Handshake and Mazevo. Assist in developing and ensuring compliance with recruiting procedures and guidelines. Supervise student staff.

Maintain accuracy of recruiting databases and generate reports on recruitment activity and statistical data as appropriate. Initiate, plan, and participate in recruiting activities and events.

Support communication, marketing, and data tracking efforts and reporting.

Other related functions as assigned.

Required Qualifications

Two years of experience in program coordination, event planning, or recruiting. Excellent written and verbal communication skills. Professional demeanor and strong interpersonal/customer service skills. Ability to organize short- and long-term priorities and projects, and work with multiple deadlines. Database or customer relationship management (CRM) experience, and/or ability to learn new technology quickly. Demonstrated strong organizational and analytical skills. Ability to work independently and as a team member. Independent decision making and problem-solving ability and strong attention to detail.

Preferred Qualifications

The ideal candidate will exceed the required qualifications and have two or more years of experience in university career services or corporate/university relations. Knowledgeable of corporate recruiting policies and procedures. Direct experience with Handshake or related customer relationship management (CRM) technology. Two or more years of experience in customer service and coordinating program or recruiting in education or corporate environment.

Salary Range

$55,000 + depending on qualifications

Working Conditions

Standard office environment

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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