Administrative Assistant I
1 month ago
Top Reasons to Work at Community Health Centers:
- No weekends for the majority of our centers, 10 Paid Holidays and early Fridays.
- A great benefits package that includes healthcare coverage, paid time off, paid holidays, retirement plan, and more.
- Competitive compensation with advancement opportunities and tuition / training reimbursement.
- Awarded “Best and Brightest Companies to Work for in the Nation” for 5 consecutive years.
- Awarded “Top 100 Workplaces for Growing Families” by Orlando Sentinel.
- Modernized and attractive health centers, that patients love.
Primary Responsibilities and Specific Duties:
- Documents and Reports.
- Type, copy and distribute correspondence, memos, agendas and reports.
- Take minutes at meetings.
- Arranges meetings as directed by Center Director.
- Schedule meeting space at center and maintain calendar of same.
- Prepare meeting space to include room and refreshment set up and break down.
- Set up and maintain filing system.
- Maintain Center Director’s calendar of activities.
- Provides clerical support for Center Director.
- Screens telephone calls for Center Director.
- Set up appointments for Center Director.
- Opens and sort mail for Center Director.
- May run errands.
- Assists with and participates in events and functions of center.
- May assist with end of day (closing) procedure.
- Maintains adequate supply of office supplies, patient brochures, and complaint and compliment forms.
- Orders Reach Out and Read books.
- Enters office and medical supply order into electronic requisition system.
- Assists with entry of Information Services requests and Facility Work Orders.
- Prepares expense reports for Amex charges and travel expenses.
- Assists with mock emergency drills and critiques.
- Performs other duties as assigned.
- HS Diploma required.
- Advanced education in executive assistant or secretarial program is preferred as well as any other advanced studies in a related field.
- Minimum of 2 years prior experience in a similar or related field.
- Must successfully pass a Microsoft Outlook assessment.
- None
- Good written and verbal communication skills.
- Ability to meet deadlines and prioritize along with good organizational skills.
- Computer (word processing) skills are also required.
- Good written and verbal communication skills.
- Ability to meet deadlines and prioritize along with good organizational skills.
- Proficiency in the following Microsoft Office Applications: Word, Excel, and Outlook.
- Able to work flexible hours as needed.
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