Office Coordinator

2 weeks ago


Glendale, United States Institech Inc. Full time

Glendale Company islooking to hire an Office Coordinator to provide administrativesupport to the HR Department and the office staff.The ideal candidate is detail oriented and able toprioritize tasks and manage time efficiently.Strong customer service and computer skills are amust Schedule is 3040 hours perweek.


EssentialDuties and Responsibilities of the OfficeCoordinator:

  • Answerall incoming calls promptly and forward them to the appropriatedepartment orpersonnel
  • Greetvisitors in a prompt and professional manner and direct toappropriate individual forassistance
  • Sortand distribute all incoming mail to the appropriate department orrecipient. Process outgoingmail. Seal envelopes and apply postage tothem for sending out ifneeded
  • Performgeneral office duties including typing memos notices labels andcorrespondence; make photocopies send and receive faxes; performgeneral errands foroffice
  • Maintaina neat and clean office environment including conference rooms atall times. Monitor office equipment andassist users and schedule repairs asneeded
  • Maintainand monitor inventory of office supplies (Staples Sam s Club Amazonetc.) and postage order as needed. Maintain inventory list forkitchen supplies (water coffee vending services) and forward neededsupply list to Procurement Manager. Supplies are ordered biweekly or monthly unlessunusual circumstancesoccur
  • Actas point of contact for cleaning crew and internal cleaningneeds
  • Takeemployee photos maintain information online and make employeebadges asneeded
  • Orderbusiness cards and stationery asneeded
  • Maintaincompany phone list and send out notices when new contacts are addedor need to be deleted and publish updated phonelists
  • Scheduletraining courses for technicians asneeded
  • Maintainand track employee training records including certifications on theshareddrive
  • Sendout employee communication and obtain acknowledgement forms whenrequired. Contact employees that have outstanding items and assistthem with completion asneeded
  • Postmonthly birthday and anniversary lists on internal bulletin boardsand create birthday cards for employees tosign
  • Scheduleand coordinate employee notifications for annual flu shots andspecialevents
  • AssistHR with conducting reference checks for newhires




Requirements

Qualificationsof the OfficeCoordinator:

  • Minimumof two years experience working in an office environment handlingincoming calls and performing general officeduties
  • AssociateDegree aplus
  • Abilityto work independently prioritize work and manage timeeffectively
  • Proficientin the use of MicrosoftOffice
  • Detailoriented and able to function efficiently and accurately withminimalsupervision
  • Professionaldemeanor along with the ability to communicate effectively withcustomers vendors and other employees of the organization whichrequires excellent written and oral communicationskills
  • Abilityto exhibit a high level ofconfidentiality
  • Abilityto recognize issues and initiate steps to correct and resolvethem
  • Musthave a valid driver s license and beinsurable
  • Ableto lift or move 20pounds


Qualifications of the Office Coordinator: Minimum of two yearsexperience working in an office environment, handling in-comingcalls and performing general office duties Associate Degree a plusAbility to work independently, prioritize work and manage timeeffectively Proficient in the use of Microsoft Office Detailoriented and able to function efficiently and accurately withminimal supervision Professional demeanor, along with the abilityto communicate effectively with customers, vendors and otheremployees of the organization, which requires excellent written andoral communication skills Ability to exhibit a high level ofconfidentiality Ability to recognize issues and initiate steps tocorrect and resolve them Must have a valid driver s license and beinsurable Able to lift or move 20 pounds

Education

Open


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