Administrative Coordinator

6 days ago


Glendale, Arizona, United States Glendale Community College (California) Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Specialist to join our team at Glendale Community College. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our office and providing exceptional customer service to our students, faculty, and staff.

Key Responsibilities
  • Provide highly complex administrative support, including preparing and processing sensitive documents, maintaining calendars, and coordinating high-level interactions and meetings.
  • Organize, lead, and coordinate office activities, performing advanced administrative work in support of multiple major administrative functions, operations, programs, and projects.
  • Prepare highly complex and detailed reports, letters, contracts, requisitions, statistical reports, documentation/schedules, correspondence, and other documents.
  • Provide customer service in a calm, helpful, and effective manner, researching and addressing complaints and issues, and interpreting and explaining specialized and complex information.
  • Maintain specialized information related to department programs and operations, and perform technical data summaries and comparisons.
  • Coordinate and perform technical bookkeeping duties in support of departmental fiscal operations, including computing, collecting, and receiving monies and fees, and processing accounts payable invoices.
Requirements
  • Associate's degree from an accredited college or university.
  • Five years of office administrative experience in a high volume, high traffic office, including at least one year providing support directly for a manager.
  • Knowledge of principles and practices of technical bookkeeping, administrative support methods, and standard office practices and procedures.
  • Ability to perform bookkeeping duties, research and organize information, and provide customer service with a high level of sensitivity and tact.
Working Conditions

This is a temporary substitute position on an as-needed basis. Schedule will vary as needed for coverage.



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