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Program Coordinator

2 months ago

Indianapolis, United States State of Indiana Full time
 Work for Indiana

 

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

 

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

 

About the Indiana State Library:
The Indiana State Library and Historical Bureau is a public library building, located in Indianapolis, Indiana. It is the largest public library in the state of Indiana, housing over 60,000 manuscripts. Established in 1934, the library has gathered a large collection of books on a vast variety of topics.

 

Role Overview: 

As the Program Coordinator in the Genealogy Division, you will:
- Act as first point of contact for incoming calls and provide information to callers requiring knowledge of library services and resources.
- Answer assigned questions via LibAnswers inquiries, letters, emails, phone calls and in-person queries, providing copies of records in response to research requests.
- Process and acknowledge donations.
- Maintain division files based on retention guidelines.
- Assist with the reshelving of materials.
- Attend and participate in conferences, workshops, projects, and committees as requested or volunteered.
- Assist with programs in and outside of the ISL building.
- Participate in tours and outreach programs.
- Participate in Saturday floater duty rotation.
- Record statistics and prepare and submit reports.
- Purchase and maintain materials needed for the division's work.
- Perform basic conservation and repair work as needed.
- Assist with other projects as assigned.

 

Salary Statement: 

The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.

 

A Day in the Life:

The essential functions of this role are as follows:

  • Compile information relative to the assigned program area.
  • Coordinate correspondence for information requests.
  • Organize and maintain current and historical files related to the program.
  • Organize program reports, applications, and maintain consultative services.
  • Maintain and organize program assets.
  • Prepare all program related training materials.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

  • General knowledge of the program area.
  • Basic knowledge of the rules and regulations pertaining to the assigned program area and its affects upon other agency operations.
  • Ability to gather and compile program materials.
  • Ability to communicate effectively.
  • Ability to operate effectively in a group decision-making process.
  • Tact in dealing with other agency personnel and the public.
  • Basic knowledge of accounting principles.
Supervisory Responsibilities/Direct Reports:This role may be utilized in a supervisory capacity based on agency needs.

 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

     

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. 

 

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

 

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.