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Financial Administrator

3 months ago

Cambridge, United States Harvard University Full time

Position Summary: 

The Financial Administratorprovides overall financial and administrative oversight for the Office of Sustainability (OFS). This role reports to the director of OFS, with additional oversight and support provided by Campus Services Finance and Administration (CSFA). The Financial Administratorserves as the first point of contact for all financial and business-related enquiries from across the University for OFS.

Core Duties: 

Perform financial analysis and modeling to forecast revenue, expenses, and income for multi-faceted budgets. Develop and design financial reports for management. Perform financial operations that may include payroll, accounting, account payable/receivable, procurement, research administration etc. Develop, forecast, and administer complex budgets. Verify budgets, identify, analyze, and resolve discrepancies.  Provide management with recommendations in the development of financial policies.  Provide technical advice and problem resolution on financial administration. Ensure financial compliance with University policies and procedures and applicable legal rules and regulations. Provide training to staff and clients.

Budgeting Planning and Accounting:

In partnership with OFS leadership, prepare and submit annual and multi-year budget deliverables to CSFA, including Harvard University Budgeting System (HUBS) submission and narrative. Lead the overall internal budget process for OFS business teams and OFS multi-year funds. Work with OFS senior leadership including CSFA oversight to: Build out and document the client sustainability services (fee-for-service) and other programs’ policies and procedures. Provide financial administration for the implementation of the sustainability chargebackprogram to meet Harvard’s voluntary & regulatory climate goals. Support various funding models e.g. forecast and track Harvard’s Green Revolving Fund (GRF), a $12 million revolving fund that provides capital for high-performance campus design, operations, and maintenance. Prepare monthly, quarterly, and fiscal year close accounting journals, including preparation of the year end narrative.  Oversee and approve department spending in accordance with budget (including purchasing cards, corporate cards, and vendor payments), following up with vendors as needed.  Generate billing for various OFS programs. Reconcile operating accounts, gift funds, and other strategic funds including reporting of available balances and identifying opportunities for cost-savings across business teams. Work with director to assist with HR and payroll issues and facilities and space planning.  Perform other duties and work on special projects, as needed.