CTSO Training and Education Administrative Assistant
3 weeks ago
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
General Responsibilities
Administrative support to CTSO and U-M projects and initiatives including tracking project metrics Meeting and event coordination, including conducts polls for availability, reserves meeting rooms, sets up registration, arranges for catering and equipment needs, prepares and distributes agenda and meeting materials, takes minutes/notes, and coordinates action items. Provides coordination of communications for project stakeholders. Responds timely to inquiries and triages to the appropriate party. Onsite event planning and hosting for various projects and activities.Key Projects and Initiatives
Clinical and Translational Research-Launch (CTR-Launch) (50%)- This is an NIH funded clinical trial comparing two strategies to improve the quality of investigator-initiated trial (IIT) protocols. In this trial, the participant is the IIT protocol and not the team conducting the IIT.Specific respsonibilties include:oAssistant support to CTR-Launch Principal Investigator and Project Manager and other study team members as needed
oCoordinate communications for the project stakeholders and respond timely to inquiries and triages to the appropriate party
oTrack study activities including enrollment and milestones of each IIT enrolled, and provides reports to CTR-Launch Principal Investigator and Project Manager.
oCompile and enter data of IITs enrolled.
Clinical Trial Academy (35%) ? The Clinical Trial Academy aims to provide didactic and hands-on training for investigators to design high quality clinical trials and to efficiently execute those trials. Specific responsibilities include:oAssistant support for the Directors of the Clinical Trial Academy.
oMaintain records of curriculum, reading materials, work assignments, and lists of faculty and trainees.
oAssist in solicitation and selection of applicants, scheduling of didactic and small group teaching/mentoring sessions, sending out reminders to faculty and trainees, and collecting presentations and other materials for teaching/mentoring sessions.
Operations and Unit Initiatives (15%) ? Additional initiatives include CTSO-sponsored training sessions and events and services. Specific responsibilities include:oManage financial transactions associated with events
oAssist Project Manager in collecting and collating data for the project
oProcess various operational needs that may include collecting, organizing, and submitting time sensitive applications
oCoordinate session registration and follow-up
OtheroPerform other related duties as assigned
Supervision Received
This position receives administrative supervision from the CTSO Director of Operations. Functional supervision will be received by the CTR-Launch Principal Investigator and Project Manager and Clinical Trial Academy Faculty Directors.
Supervision Exercised
None
Required Qualifications*
High school diploma or GED Minimum four-years of demonstrated progressive administrative experience
Desired Qualifications*
Bachelor?s degree and/or equivalent combination of education and experience Ability to provide outstanding customer service Must have strong interpersonal skills and ability to successfully work with all levels of the organization and with external stakeholders and colleagues Strong organizational skills with demonstrated attention to detail Excellent attendance, punctuality and dependability Outstanding written, verbal, email communication skills Self-motivated with an ability to set priorities, focus on the job at hand, and act both independently and as a team Flexibility to meet changing priorities Fluency with Microsoft Office (Excel, Word, PowerPoint, Outlook), Adobe Basic understanding of U-M Medical School research activities Working knowledge of University policies and procedures Experience with organizing on-site events including planning, registration, catering, basic AV support, basic accounting and reporting Proficient with, REDCap and basic principles of human subject research. Motivated to help others
Work Schedule
This position supports normal business hours, Monday ? Friday with rare occasional early mornings or late afternoons. This is an on-campus position with opportunity for remote work.
Work Locations
North Campus Research Complex (NCRC) Building
-
Administrative Assistant
2 months ago
Ann Arbor, United States Woolf Aircraft Full timeJob DescriptionJob DescriptionWe are seeking a proactive and organized Administrative Assistant to join our team at Woolf Aircraft. The ideal candidate will provide essential support to our administrative operations, contributing to the efficient functioning of our business.Responsibilities:Manage and organize administrative tasks, including scheduling...
-
Administrative Assistant Inter
1 week ago
Ann Arbor, United States University of Michigan Full timeHow to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and provide examples of the skills and experience that will make you successful in the role. Please also include a paragraph addressing your experience...
-
Administrative Assistant
2 days ago
Ann Arbor, United States Thrivent Financial For Lutherans Full timeThis position provides administrative support to our Lead Advisors. This role is critical to our member experience and requires a friendly, upbeat demeanor. The role supports daily operations of the practice, including, but not limited to answering t Administrative Assistant, Administrative, Marketing Director, Customer Service, Assistant, Client Relationsby...
-
Research Administrator Associate
3 weeks ago
Ann Arbor, United States University of Michigan Full timeSummary At the University of Michigan, Research Administrators provide critical support and manage the financial and regulatory aspects of the university's research efforts, assisting with compliance, and enabling faculty to focus on innovation and discovery. We handle grant administration, budget oversight, and serve as a liaison between researchers...
-
Research Administrator Associate
1 week ago
Ann Arbor, United States University of Michigan Full timeSummary At the University of Michigan, Research Administrators provide critical support and manage the financial and regulatory aspects of the university's research efforts, assisting with compliance, and enabling faculty to focus on innovation and discovery. We handle grant administration, budget oversight, and serve as a liaison between researchers...
-
Administrative Assistant
1 month ago
Ann Arbor, United States Express Employment Professionals Full timeAre you a detail-oriented individual with a passion for organization and teamwork? We are looking for an experienced Administrative Assistant to join a financial team working with high-profile clients here in Ann Arbor! ResponsibilitiesHandle and coordinate active calendarsSchedule and confirm meetingsEnsure file organization based on office protocolProvide...
-
Administrative Assistant
1 month ago
Ann Arbor, United States Express Employment Professionals Full timeAre you a detail-oriented individual with a passion for organization and teamwork? We are looking for an experienced Administrative Assistant to join a financial team working with high-profile clients here in Ann Arbor! ResponsibilitiesHandle and coordinate active calendarsSchedule and confirm meetingsEnsure file organization based on office protocolProvide...
-
Administrative Assistant/Receptionist
2 weeks ago
Ann Arbor, United States FAAC Incorporated Full timeFAAC Incorporated is looking for a results-driven Administrative Assistant/ Receptionist to provide a first point of contact for the organization by answering the telephones, greeting visitors and being a support person for the building location and Administrative Assistant, Receptionist, Administrative, Assistant, Skills, HR Manager, Technology
-
Ann Arbor, United States Concordia University WisconsinAnn Arbor Full timeJob DescriptionJob DescriptionThe School of Nursing Administrative Assistant will provide administrative and clerical support to the director and nursing department staff. The Administrative Assistant provides all necessary organizational support and is responsible for a variety of tasks. This is a part-time (19.5 hours per week), 12-month position that is...
-
Lead Administrative Assistant
4 weeks ago
Ann Arbor, United States Domino's Full timeDomino’s Pizza, which began in 1960 as a single store location in Ypsilanti, MI, has had a lot to celebrate lately: we’re a reshaped, reenergized brand of honesty, transparency and accountability – not to mention, great food! In the rise to becoming a true technology leader, the brand is now consistently one of the top five companies in online...
-
Lead Administrative Assistant
4 weeks ago
Ann Arbor, United States Domino's Full timeDomino’s Pizza, which began in 1960 as a single store location in Ypsilanti, MI, has had a lot to celebrate lately: we’re a reshaped, reenergized brand of honesty, transparency and accountability – not to mention, great food! In the rise to becoming a true technology leader, the brand is now consistently one of the top five companies in online...
-
Lead Administrative Assistant
1 week ago
Ann Arbor, United States Domino's Pizza LLC Full timeCompany Description Domino's Pizza, which began in 1960 as a single store location in Ypsilanti, MI, has had a lot to celebrate lately: we're a reshaped, reenergized brand of honesty, transparency and accountability - not to mention, great food! In the rise to becoming a true technology leader, the brand is now consistently one of the top five companies in...
-
Lead Administrative Assistant
4 weeks ago
Ann Arbor, United States Domino's Full timeDomino’s Pizza, which began in 1960 as a single store location in Ypsilanti, MI, has had a lot to celebrate lately: we’re a reshaped, reenergized brand of honesty, transparency and accountability – not to mention, great food! In the rise to becoming a true technology leader, the brand is now consistently one of the top five companies in online...
-
Lead Administrative Assistant
1 week ago
Ann Arbor, United States Domino's Full timeDomino’s Pizza, which began in 1960 as a single store location in Ypsilanti, MI, has had a lot to celebrate lately: we’re a reshaped, reenergized brand of honesty, transparency and accountability – not to mention, great food! In the rise to becoming a true technology leader, the brand is now consistently one of the top five companies in online...
-
Residency Program Administrator
2 weeks ago
Ann Arbor, United States Trinity Health Full timeEmployment Type: Part timeShift: Day Shift Description: POSITION PURPOSE The GME Administrator will support the Graduate Medical Residency programs. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Administrative Serves as a liaison between the Program Director, Residents, the GME office, and other programs and related agencies. Oversees the day-to-day operations...
-
Residency Program Administrator
1 week ago
Ann Arbor, United States Trinity Health Full timeEmployment Type: Part timeShift: Day Shift Description: POSITION PURPOSE The GME Administrator will support the Graduate Medical Residency programs. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Administrative Serves as a liaison between the Program Director, Residents, the GME office, and other programs and related agencies. Oversees the day-to-day operations...
-
Administrative Assistant
3 weeks ago
Ann Arbor, United States Rehmann Full timeYour passion. Your purpose. If you’re here, you’re looking for something more. More opportunity, more impact, more purpose. At Rehmann, each and every one of our associates plays a pivotal role in the Firm’s success. When you join our team, you can count on exceptional support, encouragement, and guidance from your colleagues and from leadership. ...
-
Assistant Director of Clinical Education
1 week ago
Ann Arbor, United States Concordia University WisconsinAnn Arbor Full timeJob DescriptionJob DescriptionPosition SummaryThe Assistant Director of Clinical Education will provide administrative support in areas of clinical rotations, professional correspondence, collect, comprise and present data from the clinical and didactic surveys and assist the Director of Clinical Education and faculty working with clinical sites. Job Duties...
-
Assistant Director of Clinical Education
2 weeks ago
Ann Arbor, United States Concordia University WisconsinAnn Arbor Full timeJob DescriptionJob DescriptionPosition SummaryThe Assistant Director of Clinical Education will provide administrative support in areas of clinical rotations, professional correspondence, collect, comprise and present data from the clinical and didactic surveys and assist the Director of Clinical Education and faculty working with clinical sites. Job Duties...
-
Administrative Assistant Senior
5 days ago
Ann Arbor, United States University of Michigan Full timeMission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical...