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CTSO Training and Education Administrative Assistant

4 months ago

Ann Arbor, United States University of Michigan Full time

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

General Responsibilities

Administrative support to CTSO and U-M projects and initiatives including tracking project metrics Meeting and event coordination, including conducts polls for availability, reserves meeting rooms, sets up registration, arranges for catering and equipment needs, prepares and distributes agenda and meeting materials, takes minutes/notes, and coordinates action items. Provides coordination of communications for project stakeholders. Responds timely to inquiries and triages to the appropriate party. Onsite event planning and hosting for various projects and activities.

Key Projects and Initiatives

Clinical and Translational Research-Launch (CTR-Launch) (50%)- This is an NIH funded clinical trial comparing two strategies to improve the quality of investigator-initiated trial (IIT) protocols. In this trial, the participant is the IIT protocol and not the team conducting the IIT.Specific respsonibilties include:

oAssistant support to CTR-Launch Principal Investigator and Project Manager and other study team members as needed

oCoordinate communications for the project stakeholders and respond timely to inquiries and triages to the appropriate party

oTrack study activities including enrollment and milestones of each IIT enrolled, and provides reports to CTR-Launch Principal Investigator and Project Manager.

oCompile and enter data of IITs enrolled.

Clinical Trial Academy (35%) ? The Clinical Trial Academy aims to provide didactic and hands-on training for investigators to design high quality clinical trials and to efficiently execute those trials. Specific responsibilities include:

oAssistant support for the Directors of the Clinical Trial Academy.

oMaintain records of curriculum, reading materials, work assignments, and lists of faculty and trainees.

oAssist in solicitation and selection of applicants, scheduling of didactic and small group teaching/mentoring sessions, sending out reminders to faculty and trainees, and collecting presentations and other materials for teaching/mentoring sessions.

Operations and Unit Initiatives (15%) ? Additional initiatives include CTSO-sponsored training sessions and events and services. Specific responsibilities include:

oManage financial transactions associated with events

oAssist Project Manager in collecting and collating data for the project

oProcess various operational needs that may include collecting, organizing, and submitting time sensitive applications

oCoordinate session registration and follow-up

Other

oPerform other related duties as assigned

Supervision Received

This position receives administrative supervision from the CTSO Director of Operations. Functional supervision will be received by the CTR-Launch Principal Investigator and Project Manager and Clinical Trial Academy Faculty Directors.

Supervision Exercised

None

Required Qualifications*

High school diploma or GED Minimum four-years of demonstrated progressive administrative experience

Desired Qualifications*

Bachelor?s degree and/or equivalent combination of education and experience Ability to provide outstanding customer service Must have strong interpersonal skills and ability to successfully work with all levels of the organization and with external stakeholders and colleagues Strong organizational skills with demonstrated attention to detail Excellent attendance, punctuality and dependability Outstanding written, verbal, email communication skills Self-motivated with an ability to set priorities, focus on the job at hand, and act both independently and as a team Flexibility to meet changing priorities Fluency with Microsoft Office (Excel, Word, PowerPoint, Outlook), Adobe Basic understanding of U-M Medical School research activities Working knowledge of University policies and procedures Experience with organizing on-site events including planning, registration, catering, basic AV support, basic accounting and reporting Proficient with, REDCap and basic principles of human subject research. Motivated to help others

Work Schedule

This position supports normal business hours, Monday ? Friday with rare occasional early mornings or late afternoons. This is an on-campus position with opportunity for remote work.

Work Locations

North Campus Research Complex (NCRC) Building