Office Administrator

3 weeks ago

Hammond, United States Geaux Affordable Construction Full time
Geaux Affordable Construction, LLC. is looking for an organized and self-motivated Office Administrator who will be responsible for providing administrative support to our office in Hammond, Louisiana. The office administrator’s role will include working closely with our leadership team by undertaking clerical duties, bookkeeping, welcoming visitors, organizing meetings, coordinating calendars, setting appointments, and directing various administrative projects. Beyond these duties, you will also have the opportunity to help shape the way we run our office.

The office administrator will contribute in driving sustainable growth. Your role is to ensure the smooth running of the office and help to improve company’s procedures and day-to-day operation. 

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self motivated and trustworthy. Previous experience as a Front Office Manager or Office Administrator would be an advantage. Prior Construction Office experience is preferred.

In order to be successful in this position you should be detail-oriented, professional, and have excellent written / verbal communication skills. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities:
  • Welcoming visitors and directing them to the relevant office/personnel.
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents,  including office correspondence, memos, resumes, and presentations.
  • Coordinating and managing appointments and meetings.
  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
  • Purchasing office supplies, equipment, and furniture.
  • Overseeing the maintenance of office facilities, and equipment.
  • Performing other relevant duties when needed.
  • Coordinate office activities and operations to secure efficiency and compliance to company policies.
  • Scheduling meetings and appointments.
  • Manage agendas/travel arrangements/appointments etc. for the upper management.
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures.
  • Create and update records and databases with personnel, financial and other data.
  • Track stocks of office supplies and place orders when necessary.
  • Submit timely reports and prepare presentations/proposals as assigned.
  • Assist colleagues whenever necessary.

Requirements and Skills:
  • Proven experience as an office administrator, office assistant or relevant role.
  • Advanced knowledge in Residential and/or Commercial Construction in order to provide valuable assistance to team members and to provide helpful answers to clients’ questions.
  • Proficient at basic bookkeeping tasks, like tracking invoices, taking care of accounts receivable and tracking the office’s overall budget.
  • Outstanding verbal and written communication skills to greet clients, interact with staff members, proofread certain documents and type up documents.
  • Excellent organizational skills to track, manage, and store client information and other important company details. 
  • Proven task management skills to effectively prioritize the many responsibilities they must complete each day.
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
  • Comfortable handling confidential information.
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • A creative mind with an ability to suggest improvements.
  • High school diploma; BSc/BA in office administration or relevant field is preferred.

  • Office Administrator

    3 weeks ago

    Hammond, United States Geaux Affordable Construction Full time

    Geaux Affordable Construction, LLC. is looking for an organized and self-motivated Office Administrator who will be responsible for providing administrative support to our office in Hammond, Louisiana. The office administrator’s role will include working closely with our leadership team by undertaking clerical duties, bookkeeping, welcoming visitors,...

  • Dental Office Administrator

    6 days ago

    Hammond, Indiana, United States Secure Dental Full time

    Job SummaryThe Dental Receptionist is the face of Secure Dental, responsible for greeting patients and performing clerical tasks to support daily operations.About Secure DentalWe are a dental practice focused on providing advanced services with state-of-the-art equipment. Our mission is to transform patients' lifestyles through personalized and remarkable...

  • Administrative Assistant

    1 month ago

    Hammond, United States 48forty Solutions and Relogistics Services Full time

    Job DescriptionJob DescriptionHourly Pay:$18.00/hr.Shift(s):3rd shift: Thursday - Sunday 1:30pm - 12:00mLocation:1500 Industrial Park Rd, Hammond, LA 70401SummaryThe Administrative Assistant will handle all administrative / operational functions for their location, on their assigned shift. This position reports to the local RLC Manager or OSM. Duties...

  • Chief Academic Officer for Arts and Humanities

    2 weeks ago

    Hammond, Indiana, United States Southeastern Louisiana University Full time

    Thank you for your interest in employment with Southeastern Louisiana University.Southeastern Louisiana University is in search of an innovative, strategic, and transformative leader to take on the role of Dean of the College of Arts, Humanities, and Social Sciences. As the leader of the largest college at Southeastern, encompassing a wide range of programs,...

  • Chief Executive Officer

    1 week ago

    Hammond, Indiana, United States Haven House, NWI Full time

    Overview:The Chief Executive Officer (CEO) is tasked with managing daily operations and steering the strategic direction of Haven House, NWI. The CEO will establish protocols aimed at enhancing staff productivity, fostering a positive organizational culture, and overseeing personnel. The CEO will guarantee that the organization adheres to all relevant...

  • Administrative Assistant

    3 months ago

    Hammond, United States Ross Downing Buick GMC Cadillac Full time

    Job DescriptionJob DescriptionHelp organize, file and communicate with others to make work more efficient.  This is an entry level support role.ResponsibilitiesOrganizingFilingScreening callsCommunicating with other employeesQualifications:Office experienceComputer Skills (Data Entry, Microsoft Office, Teams, Excel, Word etc)People skillsPhone...

  • Medical Customer Service Representative

    7 days ago

    Hammond, Louisiana, United States Patient Plus Urgent Care Full time

    **Job Summary**At Patient Plus Urgent Care, we are seeking a highly skilled and customer-focused individual to join our team as a Medical Customer Service Representative. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to ensure a seamless and efficient experience for our...

  • Financial Aid Counselor

    1 month ago

    Hammond, United States Southeastern Louisiana University Full time

    Thank you for your interest in employment with Southeastern Louisiana University. Southeastern Louisiana University's Office of Financial Aid invites applications for the position of Financial Aid Counselor. This position reports to the Assistant Director of Financial Aid. The Financial Aid Counselor's duties include counseling and advising students and...

  • Sales Support Associate

    3 days ago

    Hammond, Indiana, United States Solaris Enterprises Full time

    About the RoleWe are seeking a highly organized and detail-oriented Sales Support Associate to join our team at Solaris Enterprises. As a Sales Support Associate, you will play a critical role in supporting our sales department in day-to-day operations.Key ResponsibilitiesLogistics and Delivery Management: Handle deliveries to customers, suppliers, and...

  • Medical Assistant

    2 months ago

    Hammond, United States Soine Dermatology and Aesthetics Full time

    Job DescriptionJob DescriptionJob descriptionSoine Dermatology & Aesthetics is a highly respected family clinic serving the entire North Shore area and offering medical, cosmetic and laser dermatology. We have offices located in Covington and Hammond, LA. We are looking for someone willing to travel to both locations when needed.As a Medical Assistant you...

  • Department Head of Visual Art + Design

    5 days ago

    Hammond, United States Southeastern Louisiana University Full time

    Southeastern Louisiana University's College of Arts, Humanities, and Social Sciences invites applications for the position of Department Head for the Department of Visual Art + Design. The Department is seeking a candidate who has proven administrative success and who continues an active and accomplished practice in their respective art discipline or...

  • Healthcare Operations Supervisor

    2 weeks ago

    Hammond, Indiana, United States Access Health Louisiana Full time

    Position OverviewUnder the guidance of the Director of Operations, the Operations Manager plays a crucial role in overseeing the daily functions of a designated area, department, or health center. This position encompasses the management of personnel, health information systems, front desk operations, scheduling, registration, patient care, and clinical...

  • Healthcare Operations Supervisor

    1 week ago

    Hammond, Indiana, United States Access Health Louisiana Full time

    Position OverviewUnder the guidance of the Director of Operations, the Operations Manager plays a crucial role in overseeing the daily functions of a department or health center. This position encompasses the management of personnel, health information systems, front desk operations, scheduling, registration, patient care, and clinical support services.Key...

  • Healthcare Operations Supervisor

    2 weeks ago

    Hammond, Indiana, United States Access Health Louisiana Full time

    Position OverviewUnder the guidance of the Director of Operations, the Healthcare Operations Supervisor plays a pivotal role in overseeing the daily functions of a designated area, department, or health center location. This encompasses the management of personnel, health information systems, front desk operations, scheduling, patient registration, care...

  • Medical Customer Service Representative

    4 days ago

    Hammond, Louisiana, United States Patient Plus Urgent Care Full time

    Job SummaryWe are seeking a highly skilled and compassionate Medical Customer Service Representative to join our team at Patient Plus Urgent Care. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to ensure a positive experience for our patients.Key Responsibilities• Greet...

  • Patient Care Coordinator

    7 days ago

    Hammond, Louisiana, United States Patient Plus Urgent Care Full time

    Job SummaryWe are seeking a highly skilled and customer-focused individual to join our team at Patient Plus Urgent Care as a Medical Customer Service Representative. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to ensure a seamless and efficient experience for our...

  • Medical Customer Service Representative

    3 weeks ago

    Hammond, United States Patientplusuc Full time

    Description The Medical Customer Service Representative will answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding services provided at the offices. Perform administrative duties using specific knowledge of medical terminology and practice, clinic, or laboratory procedures. Schedule and...

  • Marketing Coordinator

    6 days ago

    Hammond, Indiana, United States Secure Dental Full time

    About Secure DentalWe are a leading provider of advanced dental services, committed to delivering exceptional patient care and personalized experiences. Our mission is to transform patients' lifestyles through remarkable dental care, and we're seeking a talented Marketing Assistant to join our team.Job SummaryWe're looking for a dynamic and creative...

  • Modified Day Paraprofessional

    2 weeks ago

    Hammond, United States Indiana Public Schools Full time

    Summary: The Alternative Education Program Paraprofessional assists in creating a positive learning environment to facilitate the personal, social, and intellectual development of students. The paraprofessional will also support alternative school students in CTE exploration through Area Career Center courses. To accomplish these tasks, the paraprofessional...

  • Dean of the College of Arts, Humanities, and Social Sciences

    1 month ago

    Hammond, United States Southeastern Louisiana University Full time

    Thank you for your interest in employment with Southeastern Louisiana University.Southeastern Louisiana University seeks a visionary, transformative, and strategic leader to serve as the next Dean of the College of Arts, Humanities, and Social Sciences at Southeastern Louisiana University. Overseeing the largest college at Southeastern, with a diverse array...