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Legal Secretary
4 weeks ago
Job Description
Legal Secretary - Constitutional Defense and Special Litigation
The Utah Attorney General's Office has an opening for a Legal Secretary to work in the Constitutional Defense and Special Litigation Division. Incumbents in this job perform a variety of legal secretarial duties such as preparing legal documents, scheduling trial calendars, collecting and organizing data and exhibits in connection with litigation, and providing other related support to attorneys and/or legal assistants as needed to expedite legal services in a state agency.
This position may be underfilled as a Legal Secretary Trainee.
Example of Duties
Types and prepares reports or other written materials from source documents, transcription, etc. Prepare and/or process documents electronically, including hyperlinking, marking and generating Table of Contents and Table of Authorities; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc. Edits written material for accuracy, format, and arrangement of material. Electronically files documents with courts and assists in trial preparation. Collects data and reviews research materials, determines accuracy and validity of sources, and appropriateness for use. Maintains calendars; schedules and coordinates appointments. Writes or drafts correspondence, reports, documents and/or other written materials. Receives calls and/or greets visitors, takes and relays messages, responds to requests for information; provides information or directs caller/visitor to the appropriate individual. Maintains and/or creates files or record-keeping systems. Sorts, labels, files and retrieves documents, or other materials. Prepares electronic pleadings and documents using Microsoft Word, PDF, Excel, and other software programs as needed.
Qualifications
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.-
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