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Litigation Secretary

2 months ago

Salt Lake, Utah, United States Utah Department of Human Services Full time

Job Description

Legal Administrative Assistant - Constitutional Defense and Special Litigation

The Utah Department of Human Services is seeking a Legal Administrative Assistant to join the Constitutional Defense and Special Litigation Division. This role involves a range of legal administrative tasks, including the preparation of legal documents, managing trial schedules, organizing data and exhibits related to litigation, and providing essential support to attorneys and legal assistants to facilitate legal operations within a state agency.

Key Responsibilities

Compose and prepare reports or other written materials from various source documents and transcriptions. Process documents electronically, ensuring accuracy and completeness, and generate necessary legal tables. Edit written materials for clarity, format, and organization. File documents electronically with courts and assist in trial preparations. Gather data and review research materials, ensuring the accuracy and relevance of sources. Maintain calendars and coordinate appointments effectively. Draft correspondence, reports, and other written materials as required. Answer calls and greet visitors, providing information or directing them to the appropriate personnel. Organize and maintain filing systems, ensuring easy retrieval of documents. Prepare electronic pleadings and documents using various software applications.

Required Qualifications

(includes essential knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

Ability to comprehend and interpret spoken information effectively. Proficient in reading and understanding written information. Strong verbal communication skills to convey information clearly. Effective written communication skills for various audiences. Ability to recognize potential issues and assess their implications. Skill in applying general rules to specific situations to derive logical solutions. Capacity to organize tasks and actions according to established guidelines. Ability to generate various combinations of rules for grouping information. Attention to detail and ability to observe closely. Proficient in understanding and interpreting others' speech. Clear and articulate speech for effective communication. Ability to understand written documents related to work. Active listening skills to comprehend and respond appropriately. Effective written communication tailored to audience needs. Ability to convey information effectively through conversation. Logical reasoning skills to evaluate solutions and approaches. Awareness of others' reactions and the ability to respond accordingly. Time management skills for oneself and others. Knowledge of business and management principles relevant to strategic planning and resource allocation. Familiarity with administrative and clerical procedures, including word processing and record management. Understanding of customer service principles and practices. Knowledge of computer hardware, software, and applications. Understanding of the English language, including grammar and composition. Knowledge of legal codes, court procedures, and governmental regulations. Skills in meeting management and decision-making processes. Ability to analyze information logically to draw conclusions.

Work Environment

The position involves typical office risks, including safe use of office equipment and adherence to fire regulations. The role may require sitting, walking, standing, and light lifting, but does not involve special physical demands.