Administrative Assistant

4 months ago


Wheeling, United States Indeck Power Equipment Company Full time
Indeck Power, the largest single-source provider of steam power and hot water solutions, is seeking a full-time Administrative Assistant.  This position is fully on-site at our Wheeling office.

The Administrative Assistant will provide general administrative assistance to the management team and assist on special projects.

Essential Duties and Responsibilities: 
  • General clerical assistance to the President:  answer and screen calls, follow-up with employees and third parties on tasks assigned or inquiries.
  • Manage calendars, schedule appointments, and coordinate meetings.
  • Perform data entry and update databases and spreadsheets.
  • Prepare documents, special reports, memoranda, compose letters and routine correspondence, and research information. 
  • Preparation of lists and basic schedules in Excel.
  • Filing accounting work papers in binders.
  • Miscellaneous personal assisting duties
  • Provide backup to admin team and reception desk when needed.
 Education and Experience: 
  • High School Diploma or GED required. 
  • Business school, Associate’s degree or equivalent is a plus. 
  • 3-4 years of related experience. 

Job Knowledge, Skills and Abilities: 
  • Must be proficient in Microsoft suite.
  • Excellent verbal and written communication skills required. 
  • Attention to detail is critical. 
  • A professional appearance and telephone manner is essential. 
  • Must have good command of the English language, oral and written. 
  • Must be detail oriented and have the ability to proof-read.

May be required to perform other duties as requested, directed or assigned. 



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