Administrative Assistant

2 weeks ago


Wheeling, United States Panhandle Cleaning & Restoration Full time
Benefits:
  • 401(k)
  • 401(k) matching
  • Health insurance
  • Paid time off

Responsibilities include but not limited to:


  • Dedicated administrative support for the Project Managers, and Estimators.
  • Administrative support in such areas as: 
  • CRM electronic entries for all potential jobs.
    • Take incoming phone calls and new projects
    • Set new projects up in system and create files
    • schedule appointments for estimators
    • assist in scheduling of work and creating work orders
    • Prepare bids - completing confirmation of quotes.
    • Process initial project information billings and other pertinent project information.
    • Prep billing file.
    • Prep contract package for signatures.
    • Process billings, receivables, burnsheets, project warranties, job closeout files, etc.
    • And other duties as assigned by your manager.

Knowledge, Skills and Abilities:


  • 2 - 4 years of experience in a similar position.
  • Excellent computer skills especially in Microsoft Office – Word, Excel, & Outlook.
  • Good organizational and time management skills.
  • Excellent follow through and follow-up skills.
  • Ability to work in a fast paced environment.
  • Must be friendly and outgoing.
  • Prior experience in construction or restoration preferred.
 



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