Office Support Assistant and Maintenance
2 weeks ago
- Paid time off
Start Date: Immediate
Part-time: 4 days a week
Role: Candidate would be a vital link to ensuring that Academics West’s community has a well-functioning facility. Individual would liaison with outside vendors, manage email set-up, purchasing and be able to field general back-office questions. Individual primary responsibilities would be to work with the Directors of the school to ensure the facility is being managed well.
Individual would also liaison with bookkeeping & accounting department regarding budgets by department. Individual needs to be on site to perform role effectively. This a great role for someone with skills in basic repairs, purchasing and office maintenance.
Expectations:
- Inventory management; organize stock and anticipate needs
- Manage and support all vendors (maintenance personnel) who work in the facility to fix items
- Review facility to ensure that all items are working properly
- Check restrooms are well stocked
- Print ID’s and support HR with onboarding needs, if needed.
- Review and check post office mail daily.
- Ensure cleaning staff come only on appropriate school days based on calendar.
- General support (email issues, printing issues)
- Scan all accounts payables invoices to bookkeeper.
- Work with outsourced IT to ensure that Wi-Fi, etc. are working
- Ensure phone system is running efficiently.
- Manage annual budget for monthly supplies for facility.
- Support HR department as it relates to filing and administrative needs, as needed
- Keep confidential any HR related issues
- Check in with Directors on a monthly basis about budgets, printing and repairs.
- Execute day to day repairs and updates to facility
- Assist with front of house day to day operations
Requirements:
- Effective communication & writing skills
- Good motivational skills
- Exceptional organizational skills
- Bachelor’s Degree preferred
- Understanding of basic bookkeeping functions
- Confidentiality is a priority as it relates to finances, student records
- Working knowledge of Office 365 and applications
- Value the importance of following work procedures, meeting deadlines
- Interest in helping students with learning and emotional challenges
- Basis knowledge of maintenance and power tools, preferred
- Strong ability to troubleshoot a wide variety of day to day maintenance topics
- Ability to lift up to 30 lbs. and sit at a desk working on a computer
Prior private school experience preferred.
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