Office Support Assistant and Maintenance

2 weeks ago


New York, United States Academics West Full time
Benefits:
  • Paid time off

Start Date:  Immediate

Part-time:  4 days a week

Role:  Candidate would be a vital link to ensuring that Academics West’s community has a well-functioning facility. Individual would liaison with outside vendors, manage email set-up, purchasing and be able to field general back-office questions.  Individual primary responsibilities would be to work with the Directors of the school to ensure the facility is being managed well. 

Individual would also liaison with bookkeeping & accounting department regarding budgets by department. Individual needs to be on site to perform role effectively. This a great role for someone with skills in basic repairs, purchasing and office maintenance.

Expectations: 

  • Inventory management; organize stock and anticipate needs 
  • Manage and support all vendors (maintenance personnel) who work in the facility to fix items 
  • Review facility to ensure that all items are working properly 
  • Check restrooms are well stocked  
  • Print ID’s and support HR with onboarding needs, if needed. 
  • Review and check post office mail daily.   
  • Ensure cleaning staff come only on appropriate school days based on calendar.  
  • General support (email issues, printing issues)  
  • Scan all accounts payables invoices to bookkeeper. 
  • Work with outsourced IT to ensure that Wi-Fi, etc. are working 
  • Ensure phone system is running efficiently. 
  • Manage annual budget for monthly supplies for facility. 
  • Support HR department as it relates to filing and administrative needs, as needed 
  • Keep confidential any HR related issues 
  • Check in with Directors on a monthly basis about budgets, printing and repairs. 
  • Execute day to day repairs and updates to facility 
  • Assist with front of house day to day operations 
 
Requirements: 

  • Effective communication & writing skills 
  • Good motivational skills 
  • Exceptional organizational skills 
  • Bachelor’s Degree preferred 
  • Understanding of basic bookkeeping functions 
  • Confidentiality is a priority as it relates to finances, student records 
  • Working knowledge of Office 365 and applications 
  • Value the importance of following work procedures, meeting deadlines 
  • Interest in helping students with learning and emotional challenges 
  • Basis knowledge of maintenance and power tools, preferred 
  • Strong ability to troubleshoot a wide variety of day to day maintenance topics 
  • Ability to lift up to 30 lbs. and sit at a desk working on a computer 
 
Prior private school experience preferred. 



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