Senior Executive Assistant

1 month ago

Quantico, United States SAIC Full time

Description

Performs a variety of administrative and executive support tasks which may be highly confidential and sensitive. Coordinates office management activities for senior Government leaders in DCSA's Office of the Chief Information Officer (OCIO). Researches, compiles, assimilates, and prepares confidential and sensitive documents and briefs the OCIO personnel regarding contents. Reads and screens incoming correspondence and reports, makes preliminary assessment of the importance of materials and organizes documents, handles some matters personally, and forwards appropriate materials to the OCIO leadership and staff. Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the OCIO leadership accordingly. Composes letters and memoranda in response to incoming mail or calls. Proficiency in Microsoft Office products to include Outlook, Work, Excel, PowerPoint and Teams. Updates OCIO leadership on status of issues before scheduled meetings. Prepares agenda and collects materials for meetings; takes minutes and keeps records of proceedings as required. Reviews, proofreads, and edits documents prepared for OCIO leadership signature. Coordinates and facilitates the OCIO leadership calendars to arrange appointments, meetings, and conferences. May recommend actions to be taken on office expenditures such as equipment and supply needs. Compiles and maintains records, statistical information, and reports. Establishes and maintains various filing and records management systems. Performs related work as assigned.

Daily hours are 8:00 am to 4:30 pm onsite at Quantico.

Qualifications

Required Qualifications

It is required that the Senior Executive Assistant have the following qualifications:

  • High School diploma
  • At least 8+ years of experience in an administrative role reporting supporting executives, preferably in a DOD environment
  • Experience with Defense Travel System (DTS)
  • Secret Clearance
  • Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word), Adobe Acrobat, collaboration software such as MS Teams and SharePoint). Aptitude for learning new software and systems
  • Expert level written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Demonstrated ability to interact effectively and appropriately with high-level executive staff
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Ability to schedule, organize, and manage internal and external meetings in a dynamic environment, including managing preparations and meeting logistics

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

  • Senior Executive Assistant

    1 week ago

    Quantico, United States Innovative Consulting & Management Services Full time

    Job DescriptionJob DescriptionDescription:Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.ICMS is a Small Business and Certified HUBZone employer. We deliver...

  • Senior Executive Assistant

    1 week ago

    Quantico, United States Innovative Consulting & Management Services Full time

    Job DescriptionJob DescriptionDescription:Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.ICMS is a Small Business and Certified HUBZone employer. We deliver...

  • Executive Assistant to Senior Leadership

    7 days ago

    Quantico, Virginia, United States Amentum Full time

    About the RoleAmentum is seeking a highly skilled and experienced Administrative Support professional to join our team. As an Administrative Support Specialist, you will provide exceptional support to our Senior Executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesLiaison and...

  • Executive Assistant

    3 months ago

    Quantico, United States JCTM Full time

    Job DescriptionJob DescriptionThe Challenge: The Marine Corps Systems Command (MCSC) is responsible for planning, coordinating, and executing comprehensive acquisition strategies, policy development for the respective areas of interest and analysis of its program portfolio inclusive of product support for the United States Marine Corps (USMC) acquisition...

  • Senior Executive Assistant

    4 weeks ago

    Quantico, United States SAIC Full time

    DescriptionPerforms a variety of administrative and executive support tasks which may be highly confidential and sensitive. Coordinates office management activities for senior Government leaders in DCSA’s  Office of the Chief Information Officer (OCIO). Researches, compiles, assimilates, and prepares confidential and sensitive documents and briefs the...

  • Executive Administrative Specialist

    2 weeks ago

    Quantico, Virginia, United States SAIC Full time

    Position Overview The role of the Senior Executive Assistant encompasses a wide range of administrative and executive support responsibilities that require a high level of confidentiality and sensitivity. This position is essential in managing office operations for senior leaders within the organization. Key Responsibilities Facilitates office management...

  • Executive Administrative Specialist

    2 weeks ago

    Quantico, Virginia, United States SAIC Full time

    Position Overview The role of the Senior Executive Assistant encompasses a range of administrative and executive support functions that are often highly confidential and sensitive in nature. This position is integral in managing office operations for senior leaders within the organization. Key Responsibilities Coordinate office management activities for...

  • Executive Administrative Specialist

    1 week ago

    Quantico, Virginia, United States SAIC Full time

    Position Overview The role of the Senior Executive Assistant encompasses a wide range of administrative and executive support responsibilities that require a high degree of confidentiality and sensitivity. This position is crucial in managing office operations for senior leaders within the organization. Key Responsibilities Facilitates office management...

  • Senior Office Manager

    7 days ago

    Quantico, Virginia, United States SAIC Full time

    Job SummaryThe Senior Executive Assistant will provide high-level administrative support to senior Government leaders in the Office of the Chief Information Officer (OCIO). This role requires a high degree of confidentiality, discretion, and attention to detail.Key ResponsibilitiesCoordinate office management activities, including scheduling appointments,...

  • Executive Support Specialist

    16 hours ago

    Quantico, Virginia, United States SAIC Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at SAIC. The successful candidate will provide administrative and executive support to senior Government leaders in our Office of the Chief Information Officer (OCIO).Key ResponsibilitiesCoordinate office management activities, including research,...

  • Executive Support Specialist

    3 days ago

    Quantico, Virginia, United States SAIC Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at SAIC. The successful candidate will provide administrative and executive support to senior Government leaders in our Office of the Chief Information Officer (OCIO).Key ResponsibilitiesCoordinate office management activities, including research,...

  • Senior Administrative and Management Support

    2 months ago

    Quantico, United States Amentum Full time

    Amentum is a government services provider of strategic solutions to the defense, homeland security, and the Intelligence Community. Amentum provides intelligence analysis and security, training and education, and intelligence support strategy and policy support, intelligence and operations support, program management, and international business development...

  • Senior Military Policy Consultant

    1 week ago

    Quantico, Virginia, United States Embracing Health Inc Full time

    Opportunity for a Senior Military Policy ConsultantMinimum of 12 years of experience in the Marine Corps is essentialAt least 3 years of experience in a headquarters environmentExpertise in composing a variety of official documentsAbility to deliver briefings at the General Officer/Senior Executive Service levelFamiliarity with a range of analytical tools...

  • Administrative Assistant

    1 week ago

    Quantico, United States Innovative Consulting & Management Services Full time

    Job DescriptionJob DescriptionDescription:Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.ICMS is a Small Business and Certified HUBZone employer. We deliver...

  • Administrative Assistant

    1 week ago

    Quantico, United States Innovative Consulting & Management Services Full time

    Job DescriptionJob DescriptionDescription:Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.ICMS is a Small Business and Certified HUBZone employer. We deliver...

  • Senior Administrative and Management Support Specialist

    7 days ago

    Quantico, Virginia, United States Amentum Full time

    About the RoleAmentum is seeking a highly skilled and experienced Administrative Support professional to join our team. As an Administrative Support Specialist, you will provide exceptional support to our Senior Leaders, ensuring the smooth operation of our office and contributing to the success of our organization.Key ResponsibilitiesLiaison and...

  • Senior Cybersecurity Engineer

    3 days ago

    Quantico, Virginia, United States Leidos Full time

    About the RoleWe are seeking a highly skilled Senior Network Defense Design Engineer to join our team at Leidos. As a key member of our cybersecurity team, you will be responsible for designing and implementing secure network solutions to protect our customers' critical infrastructure.Key ResponsibilitiesDesign and implement secure network architectures to...

  • Senior Software Engineer

    1 week ago

    Quantico, Virginia, United States SJ Technologies Inc Full time

    Job OverviewWe are seeking a Senior Software Engineer to contribute to our innovative projects at SJ Technologies Inc. In this role, you will collaborate within a team that employs Agile methodologies, integrating Lean Six Sigma principles and other best practices to enhance planning and execution.Your responsibilities will include:Designing, maintaining,...

  • Senior Cybersecurity Analyst

    2 weeks ago

    Quantico, Virginia, United States Resource Management Concepts, Inc. Full time

    Resource Management Concepts, Inc. is looking for a Senior Cybersecurity Analyst to enhance our team. In this role, you will be tasked with scrutinizing digital evidence associated with cybersecurity incidents to uncover insights for risk reduction.Conduct thorough analysis of digital evidence to mitigate system and network vulnerabilities. Execute Surface...

  • Senior Joint Aviation Command and Control Exercise Planner

    5 days ago

    Quantico, Virginia, United States Obsidian Solutions Group LLC Full time

    Job SummaryWe are seeking a highly skilled Senior Joint Aviation Command and Control Exercise Planner to join our team at Obsidian Solutions Group LLC. As a key member of our External Elements (EXELMS) section, you will play a critical role in supporting the Marine Expeditionary Force (MEF)/Marine Expeditionary Brigade (MEB)-level exercise design, planning,...