Executive Assistant to Senior Leadership

7 days ago


Quantico, Virginia, United States Amentum Full time
About the Role

Amentum is seeking a highly skilled and experienced Administrative Support professional to join our team. As an Administrative Support Specialist, you will provide exceptional support to our Senior Executives, ensuring seamless day-to-day operations and contributing to the success of our organization.

Key Responsibilities
  • Liaison and Communication: Serve as a liaison with various directorates, divisions, and departments, as well as outside agencies, to facilitate communication and coordination.
  • Calendar and Scheduling: Coordinate complex calendars and schedules for Senior Executives, ensuring timely and efficient management of their time.
  • Document Preparation: Prepare a wide range of documents, including reports, letters, memoranda, and presentations, requiring expertise in multiple software programs.
  • Database Management: Maintain complex and confidential departmental databases, ensuring accurate and up-to-date information.
  • Research and Analysis: Conduct research and analysis to determine the significance of incoming memorandums, submissions, and reports, and prepare them for distribution.
  • Policy and Procedure: Collect, coordinate, and review briefs and correspondence to ensure conformity to DoD policies and regulations.
  • Travel Planning: Assist with travel planning, including coordination of Defense Travel System (DTS) and other travel-related tasks.
  • Office Operations: Manage office equipment, supplies, and inventory, ensuring efficient and effective operations.
  • Task Management: Assist with task management, including coordination of CATMS and TMT systems, to ensure timely completion of tasks and projects.
  • Training and Development: Participate in office training programs and assist with the execution of training initiatives.
Requirements
  • Active Secret Clearance: Possess an active Secret clearance and meet eligibility requirements for access to classified information.
  • Education and Experience: Hold a bachelor's degree (minimum) and 3 years of relevant senior administrative and management support experience, or equivalent combination of education and experience.
  • Communication and Organizational Skills: Demonstrate superior oral and written communication skills, as well as excellent organizational and time management skills.
  • Technical Skills: Possess high proficiency in Microsoft applications, particularly Word, Excel, and Outlook, and be familiar with Defense Travel System and timekeeping management programs.
Preferred Qualifications
  • DCSA and DoD Experience: Possess experience working with DCSA and DoD policies and procedures.
  • Office Equipment and Supplies: Familiarity with operating office equipment, such as fax machines and copy machines.
Work Environment and Physical Demands

This is an in-office position, requiring occasional lifting up to 20 lbs. and constant sitting while using a computer. The successful candidate must possess planning and organizing skills, as well as the ability to work under deadlines and maintain mental alertness.



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