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Executive Assistant

4 months ago

Braintree, United States Ultra Full time
Description

 Responsibilities:

  • Control and manage the documentation, information, and communications functions associated with the leadership team.

  • Produce key documents and presentations.

  • Schedule, coordinate and attend meetings. Attend meetings to capture action items, draft, and distribute minutes to SLT and other attendees for feedback and finalization of the minutes.

  • Make extensive domestic and international travel arrangements.

  • Submit, process and track expense reports.

  • Calendar management in multiple time zones and meeting coordination.

  • Lead event planning initiatives to include Executive and leadership offsites.

  • Maintain travel security documents.

  • Drive timeline for various meetings and deliverables.

  • Miscellaneous projects for Executives and leadership.

  • Manage office supply orders and associated documentation.

Qualifications:

  • 5+ years of continuous work experience as an Executive level Administrative Assistant

  • Expert level proficiency with Microsoft Word, Excel, PowerPoint and Access

  • Willing to work extended hours, when necessary

  • Ability to obtain a US Government security clearance. Security clearances are granted to U.S. citizens.

Desired Skills:

  • ·8+ years of work experience as an Executive level Administrative Assistant

  • Bachelor’s degree in Business, Accounting or Finance

  • Excellent written communication skills

  • Basic knowledge of Government contracts srongly preferred, not required

  • Previous experience supporting HR, Business Development/Marketing and/or Technology leaders

  • Ability to multi-task and work under constant deadlines in a high-paced environment

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Diverse & Inclusive Employer

Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.

We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more