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Senior Executive Administrator
2 months ago
Roessel Joy, a prominent player in the food production sector, is in search of a Senior Executive Administrator. We are looking for a professional with a minimum of 7 years of experience in providing support to high-level executives.
In this role, you will be responsible for managing invoices for accounts payable review, signing legal documents, handling insurance-related paperwork, and providing assistance to the Board of Directors.
The ideal candidate will possess exceptional organizational skills and will be adept at managing calendars and travel arrangements. A proactive self-starter with a background in legal or financial matters is highly preferred, though not mandatory.
Key Responsibilities:
- Research, compile, and prepare confidential and sensitive documents.
- Generate accurate correspondence and manage its flow through the organization's digital systems.
- Familiarity with Department of Defense or Department of the Navy Military Manpower Reporting Systems is a plus.
- Attend significant meetings and accurately record minutes.
- Screen incoming correspondence and reports, assess their importance, and prioritize documents accordingly.
- Manage incoming calls and visitors, determining priority and directing them to the appropriate personnel.
- Compile and maintain records, statistical data, and reports.
- Establish and uphold various filing and records management systems.
- Ensure the accuracy of information within databases.
- Welcome and assist visitors professionally.
- Process daily attendance reports.
- Maintain courteous and professional communication via phone, email, and mail.
- Resolve daily administrative and operational issues.
- Maintain and update calendars, schedule meetings, and take minutes.
Qualifications:
- Strong attention to detail and proficiency in proofreading.
- Ability to cultivate a professional demeanor among colleagues and clients.
- Demonstrated excellence in written and verbal communication skills.
- Proven ability to work independently as well as collaboratively within a team.
- Outstanding organizational skills with a proactive approach to prioritizing tasks.
- Experience handling sensitive company information with discretion and confidentiality.
- Familiarity with digital filing systems and managing correspondence.
- Proficient in Microsoft Word, Excel, and PowerPoint.
