Administrative Assistant

4 weeks ago


Detroit, United States HNTB Full time

What We're Looking For

At HNTB, you can invest in a career that is meaningful and rewarding to you while making a difference for Michigan communities that matter to all of us. As part of a nationwide firm, HNTB Michigan has been a part of delivering solutions for some of the largest and most innovative infrastructure projects across the state. With our historic growth and several office locations across the state, it is an exciting time to join our team of passionate professionals and employee owners working to build a better tomorrow.

This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.

What You’ll Do:

  • Maintains calendars and schedules appointments.

  • Coordinates and schedules meetings and prepares meeting agendas.

  • Coordinates and arranges travel and accommodations, and prepares travel itineraries.

  • Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.

  • Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.

  • Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

  • May perform data input and prepare forms in support of the manager or department.

  • Performs other duties as assigned.

What You’ll Need:

  • High School Diploma/GED or equivalent

What We Prefer:

  • Ability to maintain confidentiality

  • Planning, time management, and organizational skills

  • Ability to balance multiple tasks and changing priorities

  • Good communication skills

  • Ability to work independently



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