Executive Administrative Assistant

3 weeks ago

Detroit, United States Personnel Management Solutions, Inc. Full time
Job DescriptionJob Description

We are seeking an Executive Level Administrative Assistant to join out team

This position is a expected to be a 3 month temporary position to fill in for medical leave. You MUST have 3+ years of previous experience with High Level executive. The position is hybrid however you are REQUIRED to be in the office a couple times a week depending on the needs of the team. This will vary from week to week and is NOT negotiable.

PRINCIPAL RESPONSIBILITIES
Duties and responsibilities include but are not limited to.

· Provide administrative and business support to the VPs – Screen and return calls and/or messages to constituents on behalf of the VPs and Director. Maintain their business calendar by planning and scheduling internal/external meetings and teleconferences, prioritize meeting requests, protect work and downtime, and act as a gate keeper.

· Send and respond to emails from external/internal networks, maintain correspondence (i.e., providing applicable and/or necessary meeting updates to networks), schedule all meetings (primarily using the master calendar via Microsoft Outlook), stay informed on the Company’s and/or the specific team members work current work, to accurately respond to inquiries regarding supported members.

· Calendaring – Schedule meetings and related events, intentionally pay close attention to time conflicts and possible overlaps in scheduling work with other staff members to collaborate on internal meetings and events,

· Expense reports – Prepare expense reports for team members. expenses incurred on the credit card, prepare monthly documentation on work-related mileage and business expenses, and maintain ongoing filing system for record-keeping for receipts, checks, and all expense-related documents.

· Travel - Coordinate all travel needs for supported members, this includes required air travel, hotel room, and ground travel. Maintain documentation of all receipts and contact information related to each traveling opportunity.

Education:

· Bachelor’s degree preferred but not required. A minimum of five to seven years of related administrative support experience is required. Experience with supporting multiple team members.

Company DescriptionSince the early 1990s, Personnel Management Solutions, Inc.'s recruiting specialists have been a valuable resource to many different companies in various industries throughout the Midwest and Florida. Although much of our expertise is within law firms and the law departments of major corporations, as well as having a strong presence within the medical field, we have also served accounting and architectural firms, automotive and manufacturing companies, non-profit organizations, property management, and many other industries.Company DescriptionSince the early 1990s, Personnel Management Solutions, Inc.'s recruiting specialists have been a valuable resource to many different companies in various industries throughout the Midwest and Florida. Although much of our expertise is within law firms and the law departments of major corporations, as well as having a strong presence within the medical field, we have also served accounting and architectural firms, automotive and manufacturing companies, non-profit organizations, property management, and many other industries.

  • Executive Administrative Assistant

    3 weeks ago

    Detroit, United States Talascend Full time

    Talascend is currently seeking an Executive Administrative Assistant for a contract opportunity with a leading automotive manufacturer in Detroit, Michigan RESPONSIBILITIES: This position supports multiple Executives; provides broader departmental activity support; exercises independent judgement. Manage an active calendar of appointments, understand...

  • Executive Assistant

    3 weeks ago

    Detroit, United States The Salvation Army Great Lakes Division Full time

    Job DescriptionJob DescriptionExecutive Assistant: Reports To: Executive Director     Come join an amazing team that helps the community every day!Position Summary:Provides general administrative and clerical assistance to the executive administration of the Harbor Light System.Essential Responsibilities:Manage the schedule, calendar, and select...

  • Administrative Assistant

    4 days ago

    Detroit, United States Entech Medical Staffing Full time

    *JOB OVERVIEW:*We are seeking a skilled and organized Medical Secretary to join our team. As a Administrative Assistant/Medical Secretary, you will play a crucial role in providing administrative support to our medical office. Your attention to detail and ability to handle sensitive information will contribute to the smooth operation of our...

  • Executive Assistant

    3 weeks ago

    Detroit, United States Kelly Services, Inc. Full time

    Efficient handling of phone calls and warm greeting for all visitors. - Scheduling appointments, maintaining calendars, and coordinating both staff and various meetings, including in-person and Zoom calls. - Responsibility for mail tasks, including c Executive Assistant, Executive, Operations, Assistant, Business Services, Staffing

  • Administrative Assistant

    6 days ago

    Detroit, United States PURIS Corporation, LLC Full time

    Job DescriptionJob DescriptionAdministrative AssistantAbout PURIS:PURIS Corp. and our family of companies operate across all 50 states and Canada with 900+ employees dedicated to environmental sustainability and smart and sustainable resource management. We provide trenchless pipe rehabilitation solutions and technology to municipal water, wastewater, and...

  • Executive Assistant/Office Manager

    1 month ago

    Detroit, Michigan, United States Samsung Semiconductor, Inc. Full time

    Advancing the Worlds Technology TogetherOur technology solutions power the tools you use every dayincluding smartphones, electric vehicles, hyperscale data centers, IoT devices, and so much more. Here, youll have an opportunity to be part of a global leader whose innovative designs are pushing the boundaries of whats possible and powering the future. We...

  • Executive Assistant, Computing

    1 month ago

    Detroit, United States Wayne State University Full time

    Executive Assistant, Computing & Information Technology Wayne State University is searching for an experienced Executive Assistant, Computing & Information Technology at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered...

  • Administration Assistant

    6 days ago

    Detroit, United States Kerry Brothers Truck Repair Full time

    Job DescriptionJob DescriptionPosition Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. The ideal candidate will have excellent communication skills, strong attention to detail, and the...

  • Executive Admin Assistant FT Days

    3 weeks ago

    Detroit, United States Tenet Healthcare Corporation Full time

    Children's Hospital of Michigan is an international leader in pediatric and adolescent medicine. Surgical services include general, thoracic, reconstructive and cardiovascular. Imaging technology designed specifically for children provides advanced diagnostic services including Positron Emission Tomography (PET) and MRI. The Children's Hospital of Michigan...

  • Administrative Assistant

    3 weeks ago

    Detroit, Michigan, United States G-TECH Services, Inc. Full time

    Provide support in retirement administration. Responsibilities include but are not limited to: 1) corresponding to participant's inquiries related to retirement programs and processes, 2) reconciling employee data, 3) preparing and reviewing retirement communications, 4) process incoming retirement paperwork, 5) assisting with internal and external audits,...

  • Administrative Assistant

    2 weeks ago

    Detroit, United States SER Metro-Detroit Full time

    Job DescriptionJob DescriptionJOB TITLE: Administrative Assistant DEPARTMENT: SER YouthBuild Learning Academy (SER Metro Charter School)DBA: SER Learning AcademyDIVISION: Youth ServicesLOCATION: Samaritan Center - 5555 Conner St, Detroit, MI 48213 (East) REPORTS TO: Assistant Principal FLSA STATUS: Non-Exempt/HourlyCLASSIFICATION: Full-Time RegularAPPROVED...

  • Administrative Assistant

    1 month ago

    Detroit, United States Pensole Lewis College Full time

    Job DescriptionJob DescriptionPosition: Administrative Assistant (Full-Time)Company: Pensole Lewis College of Business and DesignDepartment: Education Location: 200 Walker St, Detroit, Michigan, United States (On-site) WHO WE AREPensole Lewis College of Business & Design (PLC) is the Creative Northstar and premier HBCU that is Rebranding Education and...

  • Administrative Assistant I

    2 days ago

    Detroit, United States Wayne State University Full time

    Administrative Assistant I - Physician Assistant Studies Wayne State University is searching for an experienced Administrative Assistant I - Physician Assistant Studies at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are...

  • Legal Administrative Assistant

    4 weeks ago

    Detroit, United States Hutchinson Cannatella, P.C. Full time

    Job DescriptionJob Description Wanted: Legal Administrative Assistant for busy Downtown Detroit law firm that represents Fortune 500 and insurance companies throughout the State of Michigan. Duties: provide advanced administrative support to multiple attorneys that specialize in Catastrophic Personal Injury and Property Damage Civil Defense cases. Tasks...

  • Administrative Assistant

    4 weeks ago

    Detroit, United States Neighborhood Service Organization Full time

    Job DescriptionJob DescriptionNSO is looking for an Administrative Support Specialist to work at our Central Office. Responsibilities include Administrative Support including coordinating and scheduling meetings, composing and word processing documents, effectively managing emails and responses, correspondence, forms, and processing finance forms (check...

  • Administrative Assistant

    4 weeks ago

    Detroit, United States DETROIT TRAINING CENTER, INC Full time

    Job DescriptionJob DescriptionThe Detroit Training Center is looking for someone who assist with office tasks as required to help the team achieve our mission of putting on excellent workforce development programs with high placement rates.Schedule:Monday - Friday 8:00am - 4:30pm Full-Time (In-person)Job Duties:Assisting with projects from CEO, Director of...

  • Legal Administrative Assistant

    4 weeks ago

    Detroit, United States Miller Johnson Full time

    Miller Johnson, one of Michigan’s largest full-service law firms, is seeking an experienced full-time Legal Administrative Assistant for our Detroit Office.RESPONSIBILITIESCoordinating administrative and legal practice tasks and projects for attorneysCalendaring and coordinating meetings, appointments, deadlines, tasks, and conference callsPreparing new...

  • Legal Administrative Assistant

    4 weeks ago

    Detroit, United States Miller Johnson Full time

    Miller Johnson, one of Michigan’s largest full-service law firms, is seeking an experienced full-time Legal Administrative Assistant for our Detroit Office.RESPONSIBILITIESCoordinating administrative and legal practice tasks and projects for attorneysCalendaring and coordinating meetings, appointments, deadlines, tasks, and conference callsPreparing new...

  • Administrative Assistant

    4 weeks ago

    Detroit, United States Quick Hire Staffing Full time

    Job DescriptionJob DescriptionQuick Start Staffing, LLC is currently seeking a skilled and detail-oriented Administrative Assistant to join our team in the financial services industry. As an Administrative Assistant, you will play a crucial role in supporting our mortgage department and ensuring efficient operations. This is a fantastic opportunity to work...

  • Account Executive

    4 weeks ago

    Detroit, United States The Rockridge Group Full time

    Job DescriptionJob DescriptionTitle: ACCOUNT EXECUTIVELocation: 2310 Park Avenue, Detroit, MI 48201 Your Role:Account Executives are a cornerstone of our workforce. While an individual contributor role, you’ll be integral to the team that helps our clients build their brands and businesses. You will establish and cultivate relationships by leveraging...