Administrative Assistant

2 weeks ago

Detroit, United States Pensole Lewis College Full time
Job DescriptionJob Description

Position: Administrative Assistant (Full-Time)

Company: Pensole Lewis College of Business and Design

Department: Education

Location: 200 Walker St, Detroit, Michigan, United States (On-site)

WHO WE ARE

Pensole Lewis College of Business & Design (PLC) is the Creative Northstar and premier HBCU that is Rebranding Education and Blacklighting the Industry. We are the pipeline for career-focused learning and professional development serving all students of the game. To be a student of the game is to prepare and empower yourself to enter the industry and make it better for the next generation.

At PLC, we offer a new path to do just that - break into the world of product creation and change the scope of what it looks like to navigate within educational and career pathways.

We believe in carrying vision together. We put trust in our partners and creative community to drive change in providing access to the tools and opportunities needed to succeed in the future we are designing.

Make the choice to bear the torch to lead the way forward.

Our team of Educators drive PLC’s mission by developing innovative curriculums, to deliver forward thinking programs to our students and strategic partners. The Administrative Assistant will be responsible for managing the daily administrative operations for the President, Operations and Education departments, by providing planning and management of calendars, travel, and expenses and provide office coverage.

PRIMARY POSITION RESPONSIBILITIES

  • Provides administrative management of the day-to-day operations for an office(s) within the college.
  • Fiscal and budget responsibilities, including prepare, reconcile and report to inform leaders making budgetary decisions.
  • Maintains, generates and manages communication efforts including, but not limited to website, social media, newsletters, external articles and reports.
  • Ensures compliance with college policy, federal and state regulations and contractual agreements.
  • Develops processes for effective and efficient workflow and adherence to quality standards.
  • Supervision of classified and/or professional faculty positions
  • Assist with inventory management processes.
  • Acts as the liaison for the functional unit with groups, agents, sponsors, students and other constituents to answer questions and provide information.

PROBLEM-SOLVING AND DECISION-MAKING

Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, and general precedents and practices.

Decisions may affect a work unit or area within a department or an office within a region; job responsibilities may contribute to business and operational decisions that affect the department.

Decisions impact:

  • All Departments
  • Students/Parents
  • Community Learners and Stakeholders
  • Other External Agencies and Institutions

RELATIONSHIPS WITH OTHERS

Collaborates and interacts within the Dept/Unit, College, and Externally to:

  • Exchange routine, factual information and/or answer routine questions.
  • Develop and maintain relationships with key contacts to enhance workflow and work quality.

Collaborates and interacts within the Dept/Unit and College to:

  • Exchange detailed information or resolve varied problems.
  • Access and/or work with sensitive and/or confidential information.
  • Handle sensitive issues and facilitate collaboration at the highest level.

TYPICAL REQUIREMENTS

Bachelor’s degree in related field and 3 years office management experience in a complex office environment or equivalent combination of education and experience.

DISCLAIMER

The above statements are intended to indicate the general nature and level of work performed by positions within this job profile. They are not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, skills, and qualifications required of all employees within positions covered by this job profile.

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