ADMINISTRATIVE ASSISTANT

3 weeks ago


Live Oak, United States Altium Limited Full time
Overview:

The Administrative Assistant will provide administrative support to ensure efficient operation of the assigned group, department, or individual. The Administrative Assistant will perform a variety of tasks, including managing schedules, coordinating meetings, handling confidential information, maintaining databases, and maintaining office supplies.

  • Provides general administrative support such as answering phones, handling inquiries, and managing emails.
  • Maintains filing systems and ensures all documents are organized and easily accessible.
  • Handles confidential information with discretion.
  • Manages calendars for assigned team members, scheduling appointments and meetings as needed.
  • Coordinates and organizes meetings, including preparing agendas and taking meeting minutes when required.
  • Acts as a liaison between departments, clients, and external partners.
  • Drafts and edits correspondence, reports, and other documents as needed.
  • Orders and maintains office supplies, ensuring adequate stock levels.
  • Inputs data accurately into various databases and systems and runs reports.
Maintains accurate records and files.

Education and Experience:
  • High school diploma required. Additional qualifications in office administration or a related field would be beneficial.
  • Previous experience in an administrative role is preferred.
Skills/Abilities:
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and accuracy.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Able to handle confidential information with discretion.
  • Able to multitask and prioritize tasks effectively.
  • Able to work independently and proactively.


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