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Administrative Assistant: Full-time

2 months ago

Oak Park, United States Hephzibah Children’s Association Full time

Position available for a full-time Administrative Assistant who will perform all receptionist duties and provide administrative support. Duties include greeting staff and visitors, answering phones and taking messages, handling incoming and outgoing mail, receipt and distribution of packages and donations; office equipment maintenance, and tracking and ordering office supplies. Provide administrative support that may include typing, data entry, word processing, file maintenance, preparing meeting packets and documents, taking minutes, and other duties and special projects.

Requirements include:

- Associate degree in business or related field preferred but not required, or an equivalent combination of education and experience.
- Requires experience in the duties of secretary, receptionist, or administrative assistant.
- Proficient in the use of computers, Microsoft Office, Word, Excel, and office machines; ability to type 50 wpm with accuracy.
- Must possess excellent written and verbal communication skills, strong organizational skills, the ability to work independently, and the ability to work effectively with staff, clients, parents, volunteers, board members, donors, and the public.
- Requires continual attention to detail, establishing priorities and meeting deadlines, and ability to manage multiple tasks and demands.
- Ability to use good judgment, discretion, and tact in dealing with staff, clients, parents, volunteers, board members, donors, and the public.
- Ability to handle sensitive and confidential information.
- Sensitivity and responsiveness to the cultural differences in the staff and client populations.

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