Secretary/Administrative Assistant Bilingual Spanish

3 weeks ago


Oak Lawn, United States Law Office Full time
Job DescriptionJob Description

To be considered for this position, please reply with "Legal Secretary/Administrative Assistant" in the subject line and attach a current resume, references and cover letter. No telephone calls
Practice: Personal Injury / Workers Compensation
Hours: 20-40 hours per week, 90-day probationary period
Start Date: Immediately.
Description: Small, busy Oak Lawn office seeks a compassionate, highly motivated and detail-oriented person to fulfill a rewarding position.
The ideal candidate would thrive in a fast-paced environment, have excellent organizational skills, with a good sense of humor. Must be proficient in Word, Excel, Outlook, Adobe & internet research.
Bilingual Spanish preferred
RESPONSIBILITIES:

  • Provide administrative support to support staff / lawyer to enhance office effectiveness
  • Handle communication with clients, callers and visitors in a professional, friendly, and efficient manner
  • Prepare correspondence
  • Draft standard requests for records and subpoenas
  • E-filing
  • Answer and direct phone calls
  • Maintain contact lists
  • Assist with document review and organization
  • Utilize legal case management software to track case progress
  • Monitor deadlines and calendars

SKILLS:

  • Excellent oral and written communication skills
  • Outgoing and positive demeanor
  • Professional presentation
  • Greeting and receiving customers
  • High school diploma; some college education preferred
  • Bilingual in Spanish and English preferred
  • Ability to work with a wide variety of people
  • Exceptional organization and time management skills
  • Above average customer service approach
  • Dependability and punctuality

 



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