Executive Administrative Assistant

3 weeks ago


Oak Lawn, United States Community High School District 218 Full time

Position Title: Executive Administrative Assistant to Principal at Shepard High School - 12 Months

QUALIFICATIONS:

High School Diploma or equivalent

Five (5) years of clerical experience requiring public contact, preferably in a school

Apple Macbook proficient

Working knowledge of Microsoft Word, Excel, Powerpoint, Google Docs, Google Sheets, Google Slides, and Canva

KNOWLEDGE OF:

High School office terminology, practices and procedures.

Modern office practices, procedures and equipment.

Financial and statistical record-keeping techniques.

Receptionist and telephone techniques and etiquette.

Letter and report writing skills.

Health and safety regulations.

Correct usage of grammar, spelling, punctuation and vocabulary.

Oral and written communication skills.

Applicable sections of State Education Code and other applicable laws.

Interpersonal skills using tact, patience and courtesy.

District organization, operations, policies and objectives.

Operation of computer and data entry techniques.

RESPONSIBILITIES:

Provide administrative/secretarial support to Principal on a daily basis

Excellent interpersonal and customer relation skills

Communicate with students, parents, and the public to explain policies, procedures, and regulations related to school functions and programs.

Make decisions related to procedural matters according to established guidelines.

Screen visitors and phone calls

Strong written and verbal communication skills

Ability to prioritize and multitask projects, as well as strong organizational skills

Accurate general accounting and budgeting skills

Excellent telephone and receptionist skills

Self-directed, ability to work with limited supervision

Ability and willingness to adapt to new procedures

Insure that all secretarial work is completed on time

Dependability/reliability as well as independent judgment and confidentiality

Supervises secretarial personnel and student aides

Maintains smooth operational flow in office

Types and disseminates correspondence, memos, bulletins for principal

Maintains office files

Processes workers' compensation, insurance forms, travel requests, time sheets

Assist in the completion and submission of time sheets/Kronos

Serve as liaison with personnel office regarding staff address changes, illnesses and deaths

Disseminates, collects and accounts for all materials and forms required of certified and non-certified personnel

Assists staff use of Xerox machine

Coordinates and supervises beginning and ending of school year activities for all certified personnel

Distributes paychecks

Processes all absence reports and records in computer

Assigns lockers to all students and maintains locker status throughout the school year

Responds to intercom calls and contacts security, maintenance or administration

Order, coordinate and set-up for luncheons and meetings where food is required

Supervise the assembly of the student registration packets

Prepare and distribute the emergency phone tree utilizing Remind App

Performs other appropriate duties as assigned

Individual performance will be evaluated annually in accordance with the Secretarial Professional Agreement and the Board's policy on evaluation of personnel

PHYSICAL CHARACTERISTICS:

Dexterity of hands and fingers to operate a computer keyboard and other office

equipment.

Sitting for extended periods of time.

Kneeling, bending at the waist, and reaching overhead, above the shoulders

and horizontally to retrieve and store files and supplies.

Hearing and speaking to exchange information in person or on the telephone.



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