Administrative Assistant
4 weeks ago
How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager Success Group, continuous training, administrative support, etc. to all team members. RealManage is committed to do everything possible to ensure your long-term career success. With RealManage, you are not just an employee, you are family.
Company Overview:
RealManage is a national Inc. 5000 firm with clients and operations in 24 states coast to coast that delivers services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. RealManage also serves nationally recognized developer/builder clients.
As one of the largest (#3 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.
RealManage is a values-based company with the following values as our guiding principles:
Integrity: we always do the right thing.
Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
Selflessness: more than teamwork; we are part of something special and much larger than any of us.
Personal Relationships: we are a professional services company; people do business with people they like.
Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
Responsibilities:
Position Overview
Administrative Assistant provides administrative support to the Management team as directed by the Leadership Team. The duties of the assistant to include, but are not limited to, composing emails, inter-departmental memos, letters and typing documents. Maintaining spreadsheets for various ongoing projects.
The Administrative Assistant provides administrative support to a Leadership Team of Vice Presidents and Branch Leader. The duties include, but are not limited to, providing support to a team of community managers with a variety of tasks; meeting deadlines with time sensitive projects; collaborating with the Leadership Team; supporting the implementation of company policies and procedures; and exercising confidentiality and good judgment.
Essential Job Functions
Administrative support to Branch Leader and Leadership Team
Compose emails, inter-departmental memos, letters and typed documents
Liaison for all client transitions for exiting communities to new management companies.
Track and assist in Budget Process
Track and Maintain Tax Preparation Resolutions / Coordination with CPA’s
Track / Review tax parcels for all incoming accounts and change billing and notification address
Track and Maintain Contract Worksheet
Track Contract Addendums
Track property tax records and tracking evaluations and billings-Existing
Track insurance for associations and notifications to managers and VP’s on renewal dates
Website support for company
Google Review Tracking
Arizona Corporation Commission Annual Report filing
Non-essential Job Functions
Provide return mail back-up support
Provide back-up support to the front desk / reception area, including assisting for absences, vacations, breaks, etc.
Provide back-up support for Administrative Support/HR/Training/Corporate/IT
Part-time hours = shift
20 hours per week
5 hours per day,
Tuesday - Friday. 10am-3pm.
Schedule may be subject to change depending upon office needs during regular business hours of 8am-5pm Monday-Friday.
Qualifications:
Requirements
Read, comprehend and communicate simple instruction
Manage / lead / prioritize multiple tasks/ meet deadlines
Interact with internal / external departments
Customer service skills – Telephone / Face to face interaction at front desk
Other Skills/Abilities
Organizational skills; ability to manage/ prioritize multiple tasks/deadlines
Articulate communicator; excellent written/verbal communication skill
Customer Service skills
Typing skills
Knowledge of Word, Excel, Outlook
Operate in company software system Caliber / Doc Records- storage/Village Connection, etc.
Coordination / scheduling
Pay and Benefits:
$20.00 to $22.00, depending on education and experience.
-
Administrative Assistant-Hourly
2 weeks ago
Mesa, Arizona, United States WIS Inventory Solutions Full timeJob Posting: Position Overview: The Administrative Assistant is to provide general office support and communications. Administrative Assistants are the face of WIS and embody the core values of Integrity, Excellence, Respect, Teamwork, and Innovation. Essential Responsibilities: Responsible for confirming customer inventory details via telephone...
-
Administrative Assistant
4 weeks ago
Mesa, Arizona, United States RealManage Full timeOverview: RealManage is a national Inc. 5000 firm with clients and operations in 24 states from California to Florida and from Texas to Illinois that delivers services to homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. RealManage also serves...
-
Administrative Assistant
5 days ago
Mesa, Arizona, United States RealManage Full timeOverview: How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager...
-
Administrative Assistant
3 days ago
Mesa, United States Sundial Real Estate Full timeJob DescriptionJob DescriptionSundial Real Estate is looking to hire an administrative assistant to add to our growing team.The hours are 8am to 5pm, Monday through FridayThe pay rat is $18 per hour. Responsibilities for the Administrative Assistant: · Entering vendor bills and receipts · Create internal bills and receipts - Performing administrative...
-
Administrative Assistant
3 days ago
Mesa, United States Choices Pregnancy Centers of Greater Phoenix Full timeThe Center Administrative Assistant makes a critical first impression on clients as they answer the phone and welcome clients into the center. They will also assist in the daily operations of the center to provide the highest level of customer service and client experience that reinforces our desire to provide a #GreaterLove4PHX. Specific Requirements: -...
-
ATSU - Senior Administrative Assistant
6 days ago
Mesa, United States A.T. Still University Full timeDescription A.T. Still University (ATSU) is seeking a full-time non-exempt Senior Administrative Assistant on the Mesa, Arizona campus. This position performs a wide range of administrative and general support duties of a highly responsible and confidential nature. The Senior Administrative Assistant reports to high-level cabinet members involved in...
-
Administrative Assistant
4 days ago
Mesa, United States Choices Pregnancy Centers of Greater Phoenix Full timeJob DescriptionJob DescriptionSalary: The Center Administrative Assistant makes a critical first impression on clients as they answer the phone and welcome clients into the center. They will also assist in the daily operations of the center to provide the highest level of customer service and client experience that reinforces our desire to provide a...
-
ATSU - Senior Administrative Assistant
7 days ago
Mesa, United States atsu Full timeA.T. Still University (ATSU) is seeking a full-time non-exempt Senior Administrative Assistant on the Mesa, Arizona campus. This position performs a wide range of administrative and general support duties of a highly responsible and confidential nature. The Senior Administrative Assistant reports to high-level cabinet members involved in numerous dynamic and...
-
Administrative Assistant II
3 weeks ago
Tempe, Arizona, United States Paychex Full timeOverview: Provides administrative support to the manager band or above. Uses business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records and calendars. May arrange business travel, coordinate meeting arrangements,...
-
Bookkeeper/administrative Assistant
7 days ago
Mesa, United States Emergency Support Services, LLC Full time**Bookkeeper/Administrative Assistant** Emergency Support Services, LLC is a small, family-owned business headquartered in Phoenix, with multiple locations on the West Coast. As a company, we provide support services to government entities, primarily focusing on wild-land forest fire suppression efforts. We utilize a large variety of equipment, and the...
-
File Clerk/administrative Assistant
7 days ago
Mesa, United States Vial Fotheringham LLP Full timeMid-size, multi-state law firm looking for a file clerk/administrative assistant for Community Association attorneys in our Mesa, Arizona location. **Job Functions** Scan and process incoming and outgoing mail E-filing and sending documents out for service Check deposits Run conflict checks Order goods and supplies for the office Other administrative...
-
Receptionist/Administrative Assistant
4 weeks ago
Scottsdale, Arizona, United States Top Talent Consulting Full timeJob Type: Part Time 20-25 Hours Per Week Receptionist/Administrative Assistant: Join our team and be part of an exciting and growing industry helping people achieve their goals and live healthy and happy! If you thrive in a fast-paced medical or dental office environment and possess strong communication skills, we want to hear from you. Key...
-
Rv Sales Administrative Assistant #133
4 weeks ago
Mesa, United States Cal-Am Properties Inc Full timeFormed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle...
-
Department Administrative Assistant
3 weeks ago
Flagstaff, Arizona, United States Northern Arizona Healthcare Corporation Full timeOverview: The Department Administrative Assistant is a senior management and director support level administrative assistant role in the NAH Nursing Management and Medical Staff Services departments. This role is responsible for managing and handling administrative requests and high-level assignments and queries from senior managers and Directors....
-
Department Administrative Assistant-EK
2 weeks ago
Costa Mesa, United States Ultimate Staffing Services Full timeTemporary DEPARTMENT ADMINISTRATIVE ASSISTANT needed to cover for a 4 plus months in Costa Mesa. This is an IN OFFICE role. Not a remote role. This is an on-site, assignment for an estimated duration of 4 months. The selectedindividual will work 8:0 Administrative Assistant, Administrative, Department, Assistant, Policy Manager, Staffing
-
Mesa, United States A.T. Still University Full timeDescription A.T. Still University (ATSU) is seeking a full-time non-exempt Senior Administrative Assistant for the Student Affairs office on the Mesa, Arizona campus. This position will serve as the first point of contact for the Student Affairs office and provide administrative support to the Associate Vice President and Director of Student...
-
Legal Administrative Assistant
1 month ago
Costa Mesa, United States Bowman and Brooke Full timeJob DescriptionJob DescriptionBowman and Brooke is a leader in handling complex civil litigation. Our team is passionate about litigating cases in state and federal courts and we have decades of experience handling legal issues. Our clients include leaders in the motor vehicle, drug and medical device, chemical product, consumer product, and heavy equipment...
-
Administrative Accounting Assistant
1 day ago
Mesa, United States Mountain View Funeral Home & Cemetery Full timeJob DescriptionJob DescriptionSeeking a detail oriented individual for administrative tasks in accounting department. The right individual should demonstrate good phone skills and professional communication with clients, ability for accurate data entry, Quickbooks experience recommended with general bookkeeping knowledge of AR and AP, desire to learn new...
-
Mesa, United States atsu Full timeA.T. Still University (ATSU) is seeking a full-time non-exempt Senior Administrative Assistant for the Student Affairs office on the Mesa, Arizona campus. This position will serve as the first point of contact for the Student Affairs office and provide administrative support to the Associate Vice President and Director of Student Affairs. Duties &...
-
Senior Administrative Support Assistant
4 weeks ago
Costa Mesa, California, United States City of Camas Full timeApply online:~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Applications must be received by 5pm, Monday, April 15The Public Works Department is seeking to fill a Senior Administrative Support Assistant. This position is represented by the CPEA bargaining unit and is located at the Operations Center. The hours for the position are Monday – Friday, 7am-4pm.The position is...