Office Manager
2 weeks ago
JOB TITLE: Office Manager
LOCATION: Syracuse, NY
FLSA: Non-Exempt
starting pay: $25/hr. and up, based on years of experience
POSITION SUMMARY:
Reporting to the Regional Director, the Office Manager is responsible for managing and maintaining the day to day physical operations of the Division to include facilities, logistics, purchasing, operation for all Central, NY Operations. Acts as a liaison with the IT Department and building management. Manages and maintains all office policies and procedures related to supplies, mail distribution, front desk support, equipment, maintenance, and any other administrative or facility need that impacts the operation.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Acts as an administrative assistant for Regional Director, specifically calendar maintenance
Manages and oversees both front desk and mail distribution coverage needs
Manages, maintains and oversees all office supply needs for the operation
Processes all legal requests & facilitates all requests for appearances
Oversees & tracks the expense reimbursement system
Oversees all common areas and ensures proper stocking and cleanliness, including supply rooms and break rooms
Manages the Accounts Payable process. Preparation and submission of all invoices/requests for checks, vendor management. Responsible for reviewing, approving and submission of all expenses related to the Operation office needs
Coordinates and oversees all office machine maintenance and supply needs
Coordinates and manages all property leases. Serves as primary contact and liaison with Building Management
Adheres to all company policies and procedures
Manages and organizes all internal and external events
Non-Essential Duties and Responsibilities:
Performs other duties as assigned
MINIMUM QUALIFICATIONS:
Education/Licensing/Certification:
Bachelors’ Degree preferred
5 years’ experience in an office setting
Notary Public required within 3 months of hire
Knowledge and Skills:
Good working knowledge of Microsoft Office
Must have strong organizational skills
Effective oral, written, and interpersonal communication skills required.
EEO Statement:
Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing for individuals with a disability.
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