Office Coordinator

Found in: Resume Library US A2 - 6 days ago


Chicago Illinois, United States StoneX Group Full time
Overview:
The Office Coordinator will provide support to the Chicago office team to successfully manage all administrative and office functions. This individual will bring attention to detail, support, and professionalism to execute a world-class in-office experience for StoneX employees, visitors, and vendors.  

Responsibilities:
Welcome visitors by greeting them, in person or over the phone, ensuring visitors, clients, employees, and vendors are treated with care. 

Lead in answering all office-related inquiries. 

Manage agenda/appointments for leadership. 

Manage building access of visitors by registering, monitoring, logging and issuing visitor badges; assist in obtaining permanent building access badges for new employee or lost badges. 

Prepare letters, documents, reports, and presentation materials as requested. 

Order, receive, stock and distribute office supplies, business cards and marketing material. 

Monitor the use of supplies and equipment and maintain an adequate inventory of office supplies. 

Maintain conference room schedules, supplies and liaise with colleagues to define requirements for meetings including but not limited to lunch, beverage, AV needs; ensure conference rooms are kept clean and functional. 

Assist and lead planning, execution or office-wide events such as the monthly birthday/anniversary celebration in office, vacation party, wellness events, etc.; schedule and assist in refrigerator, microwave and general kitchen cleaning and stocking. 

Develop and maintain a current and accurate filing system throughout the office.  This includes closets, filing cabinets and electronic filing.  

Complete miscellaneous administrative tasks as directed. 

Maintain safe and clean reception and general office areas. 

This list of responsibilities may not be all-inclusive and can be expanded to include other duties or responsibilities as needed.  

Qualifications:
Minimum Job Requirements: 

6 months – 1 year+ of Administrative or Office Support experience 

Strong proficiency with Microsoft Office package (primarily Excel, Word and PowerPoint), applicant tracking databases (iCIMS preferred) 

Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion. 

Strong verbal/written communication abilities and effective interpersonal skills. 

Strong sense of urgency. 

Strong work ethic and emphasis on attention to details. 

Proficient computer skills, including Microsoft Office 

Must be authorized to work in the US for any employer 


  • Office Coordinator

    Found in: Appcast Linkedin GBL C2 - 5 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Are you a go-getter with an eye for detail and a passion for making things happen? A leading consulting firm is on the lookout for a dynamic and proactive Senior Office Coordinator to join their team. As the Office Coordinator, you will be responsible for overseeing all administrative and office management tasks to ensure smooth day-to-day operations. You...

  • Office Coordinator

    3 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Are you a go-getter with an eye for detail and a passion for making things happen? A leading consulting firm is on the lookout for a dynamic and proactive Senior Office Coordinator to join their team. As the Office Coordinator, you will be responsible for overseeing all administrative and office management tasks to ensure smooth day-to-day operations. You...

  • Office Coordinator

    Found in: Appcast US C2 - 5 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Are you a go-getter with an eye for detail and a passion for making things happen? A leading consulting firm is on the lookout for a dynamic and proactive Senior Office Coordinator to join their team. As the Office Coordinator, you will be responsible for overseeing all administrative and office management tasks to ensure smooth day-to-day operations. You...

  • Office Coordinator

    Found in: Appcast US C2 - 6 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Are you a go-getter with an eye for detail and a passion for making things happen? A leading consulting firm is on the lookout for a dynamic and proactive Senior Office Coordinator to join their team. As the Office Coordinator, you will be responsible for overseeing all administrative and office management tasks to ensure smooth day-to-day operations. You...

  • Office Coordinator

    7 days ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Are you a go-getter with an eye for detail and a passion for making things happen? A leading consulting firm is on the lookout for a dynamic and proactive Senior Office Coordinator to join their team. As the Office Coordinator, you will be responsible for overseeing all administrative and office management tasks to ensure smooth day-to-day operations. You...

  • Office Coordinator

    Found in: Appcast US C2 - 1 day ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Are you a go-getter with an eye for detail and a passion for making things happen? A leading consulting firm is on the lookout for a dynamic and proactive Senior Office Coordinator to join their team. As the Office Coordinator, you will be responsible for overseeing all administrative and office management tasks to ensure smooth day-to-day operations. You...

  • Office Coordinator

    Found in: Appcast Linkedin GBL C2 - 19 hours ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Are you a go-getter with an eye for detail and a passion for making things happen? A leading consulting firm is on the lookout for a dynamic and proactive Senior Office Coordinator to join their team. As the Office Coordinator, you will be responsible for overseeing all administrative and office management tasks to ensure smooth day-to-day operations. You...

  • Office Coordinator

    Found in: Resume Library US A2 - 6 days ago


    Cary, Illinois, United States Installed Building Products Full time

    Job Description:     Our company is seeking a detail-oriented and organized individual to join our team as an Office Coordinator. This position is crucial in ensuring smooth operations within the office.   Responsibilities:   Answering phones and directing calls to the appropriate person Greeting visitors and directing them to the appropriate...

  • Office Coordinator

    4 days ago


    Chicago, United States Trilogy Behavioral Healthcare Full time

    Overview: The Office Coordinator I will provide administrative and clerical support, site management, and financial management assistance to the Child & Adolescent Services Program, located out of the Albany Park office. The Office Coordinator I will be the lead site support for the Albany Park office, and is the point of contact for all employees, clients,...

  • Business Office Coordinator

    Found in: Resume Library US A2 - 6 days ago


    Forsyth, Illinois, United States Christian Horizons Full time

    Overview: BE PART OF SOMETHING MORE At Hickory Point Christian Village, a part of Christian Horizons Living,  you'll find a rewarding place to work with the satisfaction that comes from living your purpose and making a real difference in the lives of others.   You’ll find an incredible spirit in our community. It’s in the smiles of our residents and...

  • Coordinator Front Office

    Found in: Resume Library US A2 - 6 days ago


    Kewanee, Illinois, United States OSF HealthCare Full time

    Overview: Expected pay for this position is $18.43 - $21.69/hour.   Actual pay will be determined by experience, skills and internal equity.   POSITION SUMMARY:   The Front Office Coordinator is responsible for daily front office activities and workflow of a physician office practice.   They champion Mission Partner engagement and exceptional...

  • Office Services Clerk

    Found in: Resume Library US A2 - 6 days ago


    Chicago, Illinois, United States Colere Staffing Group LLC bda Colere Talent Partners Full time

    Job Title: Office Services Clerk (Temporary) - Potential for Full-Time Role Location: Chicago, IL Company Overview:Join one of Chicago's premier law firms known for its commitment to excellence and legal expertise. We are currently seeking a dedicated and detail-oriented Office Services Clerk for a temporary position with the potential for a full-time...

  • Philanthropy Coordinator, Foundation Relations

    Found in: Resume Library US A2 - 5 days ago


    Chicago, Illinois, United States Northwestern Memorial Healthcare Full time

    Job Description The Philanthropy Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Philanthropy Coordinator performs a critical support role on...

  • Corporate Human Resources Coordinator

    Found in: Resume Library US A2 - 7 days ago


    Chicago, Illinois, United States The Walsh Group Full time

    Overview: Walsh is currently seeking a Human Resources Coordinator in Chicago, IL. The Corporate HR Coordinator is responsible for many clerical functions within the Human Resources Department as well as coordinating many programs throughout the company. As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small...

  • Marketing Coordinator

    Found in: Resume Library US A2 - 5 days ago


    Chicago, Illinois, United States H&H Full time

    H&H is offering an exciting opportunity for a Marketing Coordinator to join a fast-paced and dynamic team in Chicago, Illinois. This is a multi-faceted growth role covering all aspects of marketing. H&H is a full-service infrastructure engineering firm with more than 135 years of experience steeped in solving complex engineering challenges. Consulting...

  • Philanthropy Coordinator, Donor Relations

    Found in: Resume Library US A2 - 5 days ago


    Chicago, Illinois, United States Northwestern Memorial Healthcare Full time

    Job Description The Philanthropy Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Philanthropy Coordinator performs a critical support role on...

  • Education Coordinator-Cardiology Full-Time Days

    Found in: Resume Library US A2 - 2 days ago


    Chicago, Illinois, United States Northwestern Memorial Healthcare Full time

    Job Description The Education Coordinator reflects the mission, vision, and values of Northwestern Memorial HealthCare, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. With oversight and direction from the...

  • Part-Time Office Assistant

    Found in: Resume Library US A2 - 2 weeks ago


    Chicago, Illinois, United States KIPP Full time

    Job Description Position Overview The Office Assistant (OA) assists with overseeing the support functions required to run an efficient, thriving school. As well as a safe, clean, and welcoming learning environment. The Office Assistant supports KIPP staff in different capacities to provide maximum quality support to scholars, families, volunteers,...

  • Catalyst Program Coordinator

    Found in: Resume Library US A2 - 5 days ago


    Chicago, Illinois, United States North Park University Full time

    About North Park Founded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world. Located for over 125 years on the land of the Miami and Potawatomi tribes in what is today Chicago’s northside, NPU has recently been designated a Hispanic Serving...

  • Events Coordinator

    Found in: Resume Library US A2 - 3 days ago


    Chicago, Illinois, United States Latham & Watkins LLP Full time

    About Latham & Watkins: Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect,...