Office Manager

Found in: Resume Library US A2 - 1 week ago

Atlanta Georgia, United States KIPP Metro Atlanta Schools Full time
Job Description

The Office Manager is responsible for creating a joyful and excellently managed regional office for KIPP Metro Atlanta Schools. Reporting to the Director of Special Projects for Operations, the Regional Office Manager will serve as the primary point of contact for internal and external stakeholders contacting members of the Support Team who work from the regional office. The Office Manager is responsible for managing the day-to-day office operations,  partnering with the executive assistants of the Executive Leadership Team and front office managers of each school to ensure high levels of organizational effectiveness, communication, and safety, coordinating administrative tasks, ensuring office equipment is maintained, and providing excellent customer service to clients and visitors. The Regional Office Manager will also be responsible for overseeing office administration tasks and maintaining a pleasant work environment.

 

Job Responsibilities:

Office Management 70%

Responsible for independently running the day-to-day functions of the office

Welcomes visitors warmly, crafting a friendly and inviting atmosphere to ensure an exceptional experience

Promotes a joyful atmosphere by setting and maintaining exemplary office norms, gently but firmly coaching others to be accountable to norms

Daily responsibilities include managing online conference room bookings, coordinating meetings/appointments, handling correspondence/filing, responding to email, answering the phone, managing office supplies and equipment, monitoring and maintaining shared meeting rooms and spaces

Weekly responsibilities include maintaining the regional event calendar, publishing weekly newsletter, electronic/physical filing, and updating email distribution lists

Monthly responsibilities include coordinating monthly staff meetings/celebratory events, conducting safety drills, and participating in monthly administrative meetings

Onboards and off boards all employees assigned to the Support Team Office

Trains as the Safety Coordinator, maintains the Support Team safety plans; teaches others how to respond in a crisis situation

Ensures cleanliness and security of building through vendor management

Achieves peak operational efficiency by establishing, documenting, educating, and implementing office systems using tools such as Standard Operating Procedures, Quick Reference Guides, and Scorecards

Partners with Support Team departments and schools to achieve strategic priorities

Procure items within the allocated budget assigned for the Support Team Office

Administrative & Budget Management 20%

Adhere to budget management practices and processes as mandated by board policy and Finance Team directives

Complete monthly finance deliverables as assigned by the Finance Team (i.e. submitting purchases and invoice) via the appropriate finance platforms (i.e. Concur, Truist, Vena)

Set up and maintains regional accounts for KIPP Metro Atlanta Schools for the Support Team (i.e. FormStack, Uber, Iron Mountain, EasyCaterer)

Special Projects 10%

Provide event planning and professional support (e.g. schedule meeting space, food for meetings, arranging travel) for the Executive Leadership Team as needed

Successfully completes critical aspects of deliverables, including drafting presentations, acknowledgement letters, and personal correspondence for the Executive Leadership Team as needed

Support logistics related to team retreats, including location procurement, material preparation, and invoices and payments for vendors for the Executive Leadership as needed

Provides administrative support to the Director of Special Projects for Operations with the regional transportation contract

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