Assistant Office Manager

4 weeks ago


Atlanta, United States HGOR Full time

HGOR is a landscape architecture and planning firm focused on creating great places for people, places that support clear returns on investment and provide a stewardship ethic for future generations. The strength of our organization is a direct representation of our culture and close-knit team. We collaborate in a workplace that functions solely on mutual respect, trust, and open communication. These are the same qualities we promote while engaging our clients and the community at large.

 

We are seeking a collaborative, self-motivated and organized individual to join our team. The successful candidate will have 5+ years of experience in office management and accounting support, preferably in the AEC Industry. Responsibilities and requirements are listed below. To apply for this position, please email a letter of interest and resume to resumes@hgor.com. For more information about HGOR and this position, you may visit our website at .

 

Responsibilities

  • Project Team Support: project correspondence/reports/worksheets and specification edits/formatting/template updates.
  • Accounting Support: assist with accounts payable and client invoicing/receivables/certificates of insurance.
  • HR Support: assist with onboarding new employees, processing incoming resumes/portfolios, and coordinating employee events.
  • Office Management: facilities/building management coordination, printroom oversight, vendor management, IT support coordination, supplies, travel coordination, membership renewals, and day-to-day office oversight.

 

Requirements

  • Demonstrates a strong work ethic and positive team attitude.
  • Able to collaborate and work successfully as part of a team or independently.
  • Demonstrates self-initiative and is willing to take ownership.
  • Able to successfully juggle multiple, competing, and deadline-driven tasks using sound judgment to quickly perceive, analyze and act.
  • Excellent computer skills, including MS Office (Word, Excel, Outlook) and Adobe Acrobat.
  • Excellent written and verbal communication skills, with strong attention to detail and proofing.
  • Familiarity with basic accounting principles pertaining to accounts payable and accounts receivable.
  • Exceptionally accurate data entry skills with ability to check your own work.
  • Basic working knowledge of Deltek Vision and Adobe InDesign is a plus.





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