Assistant Office Manager
4 weeks ago
HGOR is a landscape architecture and planning firm focused on creating great places for people, places that support clear returns on investment and provide a stewardship ethic for future generations. The strength of our organization is a direct representation of our culture and close-knit team. We collaborate in a workplace that functions solely on mutual respect, trust, and open communication. These are the same qualities we promote while engaging our clients and the community at large.
We are seeking a collaborative, self-motivated and organized individual to join our team. The successful candidate will have 5+ years of experience in office management and accounting support, preferably in the AEC Industry. Responsibilities and requirements are listed below. To apply for this position, please email a letter of interest and resume to resumes@hgor.com. For more information about HGOR and this position, you may visit our website at .
Responsibilities
- Project Team Support: project correspondence/reports/worksheets and specification edits/formatting/template updates.
- Accounting Support: assist with accounts payable and client invoicing/receivables/certificates of insurance.
- HR Support: assist with onboarding new employees, processing incoming resumes/portfolios, and coordinating employee events.
- Office Management: facilities/building management coordination, printroom oversight, vendor management, IT support coordination, supplies, travel coordination, membership renewals, and day-to-day office oversight.
Requirements
- Demonstrates a strong work ethic and positive team attitude.
- Able to collaborate and work successfully as part of a team or independently.
- Demonstrates self-initiative and is willing to take ownership.
- Able to successfully juggle multiple, competing, and deadline-driven tasks using sound judgment to quickly perceive, analyze and act.
- Excellent computer skills, including MS Office (Word, Excel, Outlook) and Adobe Acrobat.
- Excellent written and verbal communication skills, with strong attention to detail and proofing.
- Familiarity with basic accounting principles pertaining to accounts payable and accounts receivable.
- Exceptionally accurate data entry skills with ability to check your own work.
- Basic working knowledge of Deltek Vision and Adobe InDesign is a plus.
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